Nursing administration Jobs in Peterborough, ON

Job Description

Job Description

About Us :

We are a fast-paced real estate business committed to delivering top-tier services to our clients. We are seeking a highly organized and proactive Administrative Assistant to support our operations and help optimize productivity.

Key Responsibilities :

1. Administrative and Time Management

Calendar Management : Schedule, reschedule, and set reminders for meetings, appointments, and personal commitments to ensure seamless time management.

Email Inbox Management : Sort, prioritize, and draft responses for the email inbox to improve response efficiency.

Appointment Booking : Coordinate with clients, team members, and vendors to book meetings and optimize schedules.

KPI Tracking : Assist in generating weekly / monthly reports to track key performance indicators and business goals.

2. Real Estate-Specific Tasks

CRM Management : Maintain and update CRM systems with client interactions, leads, and follow-ups to ensure a consistent pipeline.

Lead Follow-Up : Manage communications with prospects via email, phone, and text to qualify leads before further engagement.

Comparative Market Analyses (CMAs) : Prepare CMAs based on established criteria.

Listing Support : Schedule and assist with listing projects, including drafting paperwork, coordination with photographers and stagers, and crafting property descriptions. Manage client group chats and feedback communication including listing report details.

Buyer support : Manage client group chats, book showing appointments, and communicate about listing inquiries they may have.

3. Financial and Operational Support

Bookkeeping : Track expenses, reconcile accounts, and prepare financial summaries for review.

Expense Management : Handle invoicing processes efficiently.

Project Management : Assist in organizing and tracking progress with clients and inner-office initiatives.

Qualifications :

Previous experience in an administrative support role, preferably in real estate or a related field.

Strong organizational skills.

Experience in excel spreadsheet creation and data inputting.

Ability to learn new skills quickly and efficiently.

Excellent written and verbal communication skills.

Detail-oriented with a proactive approach to problem-solving.

Ability to work independently and within a team environment.

Drivers license and vehicle required.

What We Offer :

Competitive wage based on experience.

Opportunities for professional growth and development as part of a top ranking team.

A collaborative and supportive work environment.

Flexible work arrangements.

If you are a dedicated professional with a passion for organization and efficiency, we would love to hear from you!

Mitch Cleary