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Medical office administrator Jobs in Halifax, NS

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Last updated: 7 hours ago

Career College Programs Administrator

Oxford International Education GroupHalifax, Nova Scotia, CA
Full-time
Quick Apply

The Career College Program Administrator provides comprehensive administrative and compliance support to the academic programs, with a strong emphasis on placement coordination, documentation manag... Show more

 • New!

Property Administrator

CAPREITBedfrod, NS, CA
Full-time +1

Are you highly organized, detail-oriented and enjoy learning new systems?.Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best ... Show more

Administrator, Tax Operations

0000055528 RBC Investor Services TrustHALIFAX, Nova Scotia, Canada
Full-time

RBC Investor Services (RBCIS) is a premier provider to the world's leading asset managers and financial institutions.Our unique domestic and cross-border fund solutions, combined with the expertise... Show more

Office Administration Support Work

HRS Talent SolutionsHalifax, NS, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support & Data Entry Assistant opportunity.This ... Show more

Graduate Program Administrator – Sobey School of Business

Saint Mary’s UniversityHalifax, NS, CA
CA$54,107.00 yearly
Full-time +1

Date Posted: November 4, 2025Posting Deadline: November 18, 2025Department: Sobey School of BusinessType of Employment: Permanent, Full TimeGroup Affiliation: APC Group, Group 4 ($54,107 - $69,... Show more

Infrastructure and Facilities Project Lead (Program Admin Officer 4)

The Government of Nova ScotiaHALIFAX, NS, CA
Full-time

Jul-26 ​ (Applications are accepted until 11:59 PM Atlantic Time).The Real Estate Services Section of Public Works is responsible for providing a variety of real estate services to other Government... Show more

Behaviour Specialist

Central Office - Student ServicesDartmouth, Nova Scotia, Canada
Full-time +2

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 10,000 full-time, part-time and casual employees.Serving more than 60,000 students ... Show more

Finance Specialist

Ad Astra InternationalHalifax, NS, CA
Full-time +1

We are seeking a highly organized and detail-oriented Finance Specialist to join our group of companies.This role is crucial for ensuring the efficient management and execution of financial process... Show more

Property Administrator

Administrative StaffingBedford, NS
Full-time +1

Our client, a respected property management organization based in.Key Responsibilities for the Job:.Provide comprehensive administrative and office support to operations and management teams.Manage... Show more

Trust Administrator

0000050339 Royal Trust Corporation of CanadaHALIFAX, Nova Scotia, Canada
Full-time

Join our growing RBC Royal Trust team! As part of the Royal Trust group, as the Estate Administrator you will provide timely and accurate support to our valued clients in respect to all aspects of ... Show more

Call Center Specialist

TigerTelDartmouth, NS, CAN
CA$18.50 hourly
Full-time
Quick Apply

Join the TigerTel Team in Dartmouth, NS: Call Center Specialist.TigerTel is a vibrant 24/7/365 inbound answering service that supports a diverse range of commercial and medical clientele.We are cur... Show more

Office Administrator

Integrated StaffingBedford, NS
CA$27.00 hourly
Part-time

We are seeking a friendly, professional, and organized Part-Time Office Administrator to join a small and welcoming office team.The ideal candidate is someone who enjoys interacting with others, is... Show more

 • New!

Pensions Administrator

Integrated StaffingDartmouth, NS
CA$20.00 hourly
Full-time

Build Your Career: Join Us as a Pension Administrator!.Are you highly organized with a keen eye for detail? We're looking for a Pension Administrator to join a busy retirement benefits team.In this... Show more

Trust Administrator

Royal Bank of Canada>HALIFAX, Canada
Full-time

Join our growing RBC Royal Trust team! As part of the Royal Trust group, as the Estate Administrator you will provide timely and accurate support to our valued clients in respect to all aspects of ... Show more

Construction Contract Administrator

StantecDartmouth, NS
Full-time

Stantec Buildings is on a mission to become the world’s leading integrated design practice.Our architects, engineers, interior designers, sustainability specialists, and technologists are passionat... Show more

Financial Analyst/Administrator or Benefits Auditing

Integrated StaffingDartmouth, NS
CA$20.53 hourly
Full-time

We are seeking a detail-oriented and analytical individual to join our team on a 6-month term assignment focused on benefits and payroll-related auditing and reconciliation work.Opportunity to work... Show more

2526-292 - Administrative Assistant (CLA3) - Central Office

Nova Scotia Community CollegeHalifax, NS, CA
CA$56,859.81 yearly
Full-time +1

Administrative Assistant (CLA3)EducationCentral OfficeHalifax, Nova ScotiaDepartment of Student Experience and EngagementContinuing Full-Time Position: Commencing approximately December 19, 2025App... Show more

Security & Office Administrator

The Cahill GroupDartmouth, Nova Scotia
Full-time

Security & Office Administrator.This role will be based in our office in.The administrator will primarily be responsible for managing security applications for our projects across the Maritimes.Whi... Show more

Homestay Coordinator (Supporting International Students at Island View High School

Central Office - OREDDartmouth, Nova Scotia, Canada
Full-time +2

Supporting international students at Island View High School family of schools.Part time position supporting up to 25 students.Office hours vary, which may include evenings and weekends.The Homesta... Show more

Contract Office Work - Halifax

Randstad CanadaHalifax, Nova Scotia, CA
CA$21.00 hourly
Temporary
Quick Apply

Job title: Contract Office Work.Employment type: contract work.If you are open to temporary clerical work this year, let us know by applying here and once those opportunities open up, we will be ab... Show more

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Career College Programs Administrator

Career College Programs Administrator

Oxford International Education GroupHalifax, Nova Scotia, CA
7 hours ago
Job type
  • Full-time
  • Quick Apply
Job description

Description

Job Purpose

The Career College Program Administrator provides comprehensive administrative and compliance support to the academic programs, with a strong emphasis on placement coordination, documentation management and exam administration. This role ensures all academic, placement, and exam processes run smoothly and meet provincial and institutional requirements. The Administrator supports students, instructors, and external partners through accurate record-keeping, clear communication, and efficient coordination of program(s) activities.

Main Duties and Responsibilities

Placement Coordination

  • Lead administration of all clinical placements/practicums, including scheduling a year in advance.
  • Track and verify student placement prerequisites (immunizations, CRC/VSC, certifications, attendance, checklists).
  • Maintain placement records, forms, evaluation tools, and documentation.
  • Review placement hours, competencies, and assessments to ensure program compliance.
  • Support orientations, preparation sessions, and student registration.
  • Assist with resolving placement-related administrative issues and maintaining partner-facility relationships.

Academic & Program Compliance

  • Organize and maintain accurate, secure program documentation.
  • Support LMS registration and monitor instructor compliance with documentation and grading timelines.
  • Prepare and update materials for audits, reviews, and accreditation.
  • Maintain academic folders, rosters, checklists, and compliance trackers.
  • Manage academic records (attendance, progression, placement documentation, exam results).
  • Register students for provincial exams and ensure all requirements and documentation are complete.

Grade Verification & Records Management

  • Review and verify grades for accuracy and alignment with institutional policies.
  • Ensure instructors submit complete grading documentation; follow up on discrepancies.
  • Enter and reconcile grades in the student information system.
  • Maintain secure grade records, competency documents, and assessment archives.
  • Prepare grade-related materials for audits and regulatory reviews, ensuring adherence to retention and provincial standards.

Person Specifications

Legal status
  • Eligibility to work in Canada or the US
  • Clear background or criminal record check

Qualifications
  • Diploma or degree in Office Administration, Education/Healthcare Administration, Business Administration, or related field.
  • Experience in academic program administration or placement coordination (preferred).
  • Strong understanding of compliance and documentation standards.

Experience and knowledge
  • Excellent communication, organizational, and problem-solving skills.
  • Proficiency with MS Office and digital document management systems.
  • Ability to multitask, meet deadlines, and support diverse student groups.
  • Understanding and use of HSPNET (preferred).
  • Understanding and use of LMS (preferred).

Skills and Abilities
  • High attention to detail and accuracy.
  • Strong interpersonal and professional communication skills.
  • Ability to work independently while supporting a multi-stakeholder environment.
  • Solid record-keeping and organizational skills.


Disclaimer

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

As part of our recruitment process, we use AI-enabled technology to assist with tasks such as application screening and process administration. These tools are designed to support fairness and consistency, and human reviewers make all final decisions.

Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status

If you require accommodations at any point during the application or hiring process, please contact nahr@oxfordinternational.com


We reserve the right to close this vacancy earlier than the advertised closing date should we receive a high volume of suitable applications. We therefore encourage interested candidates to apply as early as possible.


Oxford International Education Group is a renowned institution dedicated to providing exceptional educational experiences to international students. With a global presence and a commitment to academic excellence, we strive to empower students to achieve their full potential and thrive in a dynamic, interconnected world. We are proud of our culture and have recently been officially certified as a Great Place to Work ©!