Medical administrative assistant Jobs in Vaughan, ON

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WP Millworks is a Canadian-based e-commerce company specializing in manufacturing and distributing premium wood paneling, siding, and decor products. We serve both consumers and a network of designers, architects, builders, and home professionals. Our reputation is built on craftsmanship, reliability, and an unwavering commitment to quality.

Position Overview

We’re looking for an experienced Administrative Assistant who enjoys keeping operations running smoothly. This is a steady, well-structured role suited for someone who takes pride in accurate, organized work and can manage routine tasks with consistency. You’ll handle a mix of administrative duties, ordering, and communications — all with the support of a clear process and a friendly team.

Key Responsibilities

• Invoice & Documentation Management – Process and track invoices; maintain orderly records.
• Ordering & Supplies – Place and follow up on orders for products, packaging, and materials; communicate with suppliers by phone and email.
• Inventory Tracking – Monitor stock levels, update records, and coordinate reorders with vendors / suppliers.
• Data & Reports – Maintain spreadsheets and provide routine updates to management.
• Vendor Communication – Correspond with suppliers, couriers, and service providers.
• Office Organization – Keep files and shared documents organized and accessible.
• Daily Communications – Answer basic phone calls, emails, and text messages.

Qualifications & Skills

What We Offer

How to Apply

Please send your resume and a short cover letter outlining your relevant experience.

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