Management assistant Jobs in Pointe-Claire, QC

Invoice Management Analyst – International Bank

This is a French international banking group and the world's largest cooperative financial institution.

Nearly 8,600 employees across Europe, the Americas, Asia-Pacific, the Middle East and North Africa support their clients, meeting their financial needs throughout the world. This bank offers its large corporate and institutional clients a range of products and services in capital markets activities, investment banking, structured finance, commercial banking and international trade. The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.

They are near-shoring from their New York office and moving their operations to Montreal which is exciting news! This a chance to join a very stable environment as these roles already existed in New York before the move. We are currently looking for an Invoice Management Analyst .

Title : Invoice Management Analyst

Location : Montreal

Work model : Hybrid, 2 days remote work allowed, in-office to start for training

Type of position : Full time, permanent OR contract-to permanent

Salary : 85-90k. + 10% bonus 4 weeks vacation. They offer a great benefits package. RRSP matching, you contribute 2% and they contribute 8%.

Start date : ASAP

Requirements

What you will do :

• Prepare accruals, prepaid expenses accounting schedules to be processed by the Accounts Payable Department on the perimeter covered,
• Prepare collect fixed assets information on new assets acquired by GIT for communication to the Accounts Payable team responsible for computing the depreciations,
• Process GIT invoices : obtain the approval from the managers responsible for the expenses, control of the proper delegation of power allowing managers to approve the expenses, prepare the accounting schedule for Accounts Payable to account for the expenses (accruals, expenses, prepaid expenses)
• Prepare wire instructions, obtain appropriate approval before transferring for payment to the Accounts Payable department,
• Prepare accounting schedules and payments instructions on Market Data in close coordination with the GSP Paris team responsible for market data,
• Ensure invoices are paid in accordance with contractual engagements and terms,
• Manage reporting of expenses in the GIT specific tools as per internal policies and procedures
• Assist with vendor inquiries and with resolution of billing disputes.
• Provide expense monitoring report and perform reconciliations.
• Handle inquiries regarding vendor payment histories and open items.
• Assist the Head of GSP Americas in reviewing the current invoice payment process, identify area of improvements, and work on implementation plans.
• Support the Head of GSP Canada in writing formalized procedures for the various processes within GSP.
• For all IT expenses engaged based on purchase orders in Oracle Purchasing, control the reception of services and goods, check the accuracy of invoices, ensure appropriate accounting schemes and prepare payment instructions and obtain approval from appropriate managers before requesting payments to Accounts Payable.

Your qualifications :