Legal secretary Jobs in Hamilton, ON

Unit Summary

The Foundational Services Program at the Hamilton General Hospital supports multiple clinical services. These serices provide specialized care to Neurosurgical, Emergency Medicine, General Internal Medicine and Critical Care.

Position Summary

Provide full secretarial support to the Foundational Services Program Clinical Managers including human resource processes, setting of meetings, minute taking, preparation of correspondence, supply ordering and support of customized databases.

Schedule Work Hours

Full-time; Monday to Friday; days

Qualifications

1. Graduate of Community College Business Secretarial Program or equivalent

2. Experience with report generation from budget tool

3. Knowledge and experience with human resource processes related to new hires and staff transfers

4. Proficient keyboarding skills (60 W.P.M.)

5. Demonstrated proficient computer skills in word processing, spreadsheets and database systems for example, MS Access, MS Excel, MS Word, Windows 98, PeopleSoft, Meditech System

6. Demonstrated ability to create and maintain various databases and generate reports from these databases

7. Excellent transcription and minute taking skills

8. Demonstrated excellence in effective communication and interpersonal skills within a professional environment

9. Effective problem-solving abilities

10. Ability to work on own initiative, organize and establish priorities

11. Demonstrated ability to meet project and task deadlines, excellent organizational skills

12. Demonstrated ability to develop systems that create efficient work flow

13. Demonstrated ability to appreciate confidential nature of position

14. Demonstrated ability to work effectively in a team environment

15. Demonstrated interest in new learning

16. Knowledge of Medical Terminology an asset

Guidelines

Hamilton Health fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All Internal applicants may apply online through the Careers website or by submitting a Competition Application Form. External applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact the Human Resources Service Centre at 1-877-667-2700 for assistance. If the applicant requires a specific accommodation because of a disability during the interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note : the circumstances around an employee's exit will be considered prior to an offer of employment.

Proficiency in both Official Languages, French and English, is considered an asset.