Legal receptionist Jobs in North York, ON

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Legal Coordinator, Legal and Corporate Affairs, is a vital and highly organized role responsible for providing comprehensive administrative support to a large group of LCA team members. This position involves independently managing key departmental activities such as document preparation, calendar management, and coordinating meetings, travel, and office operations. The ideal candidate is a proactive and detail-oriented communicator capable of managing multiple priorities in a dynamic environment.

This role reports to: Director, Employment Counsel and Business Advisory

This role is hybrid (2-3 days/week in the office) - based in Toronto, ON.

Key Accountabilities:

• LCA Office Support & Document Preparation: Prepare, edit, blackline, and format various LCA documents, including contracts (using DocuSign and other tools as required), presentations, reports, spreadsheets, org charts and internal communications, ensuring accuracy and professional presentation.

• Calendar & Schedule Management: Proactively manage complex calendars, schedule meetings and appointments, and coordinate logistics to optimize time for team members.

• Meeting Coordination: Organize and coordinate various meetings (e.g., team meetings, project reviews, town halls), including preparing agendas, liaising with presenters, gathering necessary documents, and arranging technology (e.g., video conferencing).

• Travel & Expenses: Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation. Prepare and submit accurate and timely expense reports.

• Communication Management: Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.

• Office Operations Support: Assist with general office administrative tasks, including ordering supplies, managing invoices, coordinating storage and recall of LCA documents with offsite storage company, arranging facility requests, ensuring team members have required technology, and supporting new employee onboarding.

• Policy Support: Centralize policy documentation, facilitate the review, approval and translation workflow for policy owners, and ensure that the latest versions are posted on the internal MyTMX intranet.

• Knowledge Management: Maintain internal knowledge management repositories ensuring that they are kept current and proactively identifying gaps and opportunities to expand these resources.

• Project and Contract Management: Support project and contract management activities by managing logistics, ensuring version control on documentation, coordinating stakeholders and proactively tracking tasks and deadlines to maintain organizational compliance and operational efficiency.

• Event Management: Responsible for end-to-end event management of team functions, town halls and other onsite events at the various TMX Canadian locations.

• Team Collaboration: Foster a collaborative environment by assisting team members with administrative tasks, providing backup support when team members are absent, and contributing to special projects as needed.

• Ad-Hoc Duties: Perform other related administrative duties as assigned by the leadership team.

Skills & Experience:

Must Have(s):

• Experience:5+ years in an administrative role (corporate or legal environment preferred) and a college diploma in administrative or paralegal studies.

• Communication:Exceptional written and verbal skills, with a talent for building strong relationships across all levels of the organization.

• Organization: Proven ability to manage priorities, meet deadlines, and handle complex logistics in a fast-paced environment.

• Professionalism:High level of discretion and integrity when managing confidential information.

• Tech Savviness:Strong proficiency in Google Suite with a quick ability to master new technologies.

• Mindset:Proactive, resourceful, and detail-oriented, with the flexibility to adapt to changing needs.

Salary Range: 70,000/year -75,000/year CAD

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

.