Legal administrative assistant Jobs in Edmonton, AB

Administrative Assistant
Location: Edmonton

Department: Facility Operations - Edmonton

Is this position safety sensitive: No

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At Gibson, we believe our competitive advantage lies in the strength and talents of our employees. That means connecting our employees to rewarding careers, building a high-performance culture where collaboration and creativity are rewarded, and providing real growth opportunities for employees to take on new challenges.

The Role
The Administrative Assistant is a part-time position that will be responsible for performing receptionist duties, manageing incoming and outgoing couriers, greeting visitors, and providing administrative support to Pipeline & Terminal Operations as well as Finance & Administration in Edmonton. This role plays a key part in supporting day-to-day office operations and ensuring efficient administrative processes.

What You’ll Be Doing

• Provide reception and administrative support to department staff and visitors.
• Coordinate meetings, travel, office logistics, couriers, and general correspondence.
• Maintain department records, schedules, filing systems, and invoice tracking.
• Support onboarding documentation, reporting, and day-to-day office operations.
• Assist with special projects, process improvements, and other administrative duties as required.
• Participate in EH&S programs and comply with safety policies and procedures.
• Perform other duties as assigned.

What You'll Bring to the Role

• High School Diploma or equivalent required.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office applications including Outlook, Word, and Excel.
• Ability to manage confidential information with professionalism and discretion.
• Self-motivated team player with the ability to prioritize competing demands in a fast-paced environment.

Working Conditions

• The is hours of work will be part-time approximately 18 hours per week (Tuesdays, Wednesdays, Thursdays),
• Work is primarily performed in an office environment.
• The role requires sitting for extended periods of time, regular use of computers and office equipment, occasional standing, walking and light lifting.
• This job is subject to background checks as outlined in Gibson Energy’s Background Checks policy. Background checks may include: employment history verification, reference checks, education and/or credentials verification, driver's license verification, credit check and a criminal history check.

Why You’ll Love Working at Gibson

For over 70 years, Gibson has been defined by our people — those who seize opportunities and make exceptional customer service a part of everything we do. Working at Gibson is an opportunity to be part of a place where employees feel valued, supported and motivated to do their best work. Here’s what sets us apart:

• A competitive Total Rewards package that truly values your contributions.
• Generous time off to rest, recharge and live life to the fullest.
• An incredible work environment and culture where your career development and advancement are prioritized every step of the way.

Gibson Energy Inc. (“Gibson” or the “Company”) is a diversified North American energy infrastructure company headquartered in Calgary, Alberta. They have significant terminal assets, including 25 million barrels of storage and over 300 miles (500 kilometres) of crude pipelines across North America. The company has been providing market access to the oil and gas industry for over 70 years and is publicly traded on the Toronto Stock Exchange (TSX:GEI) with a market capitalization of approximately $4 billion.

Gibson Energy operates through two main segments:

1. Infrastructure: This includes terminals, marine loading, rail loading and unloading facilities, gathering pipelines, a diluent recovery unit, and a crude oil processing facility. Key facilities within this segment include the Hardisty, Edmonton, and Ingleside Terminals, as well as gathering pipelines in the United States and a crude oil processing facility in Moose Jaw, Saskatchewan.
2. Marketing: This involves the purchasing, selling, storing, and optimizing of hydrocarbon products.

Gibson Energy has a strong presence in the United States, due to the acquisition of the Gateway Terminal in Ingleside, Texas. This terminal is a world-class liquids terminal and export facility with very large crude carrier (VLCC) capabilities and direct pipeline connections to key basins like the Permian and Eagle Ford. The acquisition strengthens Gibson's cash flow with over 95% of the revenue under take-or-pay contracts with high-quality counterparties.

Our Values, The Gibson Way

The Gibson Way is how we succeed together. We believe in the power of both ‘We’ (collectively working together) and “I” (contributing individually) to achieve our shared goals.

The ‘We & I’ play a very important role in our success!

• Contribute & Add Value Everyday
• Keep Our Edge & Be Resilient
• Stay Focused & Open-Minded
• Work it Out & Do it Together

This is what we are all about and we encourage you to learn more! Click Here: