Finance controller Jobs in Innisfil, ON

About MVT

MVT Canadian Bus, Inc. (MVT), subsidiary of MV Transportation, proudly operates the Barrie Transit conventional, specialized, and on-demand transit service for the City of Barrie from a $22M state‑of‑the‑art facility as part of a 20‑year operating contract which commenced in 2015. We are committed to being a company that makes a difference in people’s lives by inspiring our employees, treating our customers as part of the family, and making our communities even better places to live.

Position Summary

The Administrative Assistant (Finance) provides a wide range of administrative and organizational support to the Finance and other departments, assisting in executing programs, policies, and procedures in compliance with provincial and federal regulations, corporate and client policies.

Key Responsibilities & Accountabilities

• Assist with a wide range of day‑to‑day human resources and / or finance activities including recruitment, on‑boarding, off‑boarding, benefits, payroll, and accounts payable activities at operating location(s).
• Work with the department managers to ensure needs are being met, policies and procedures (Handbook and / or CBA, etc.) are communicated and followed, associated documentation is submitted and processed in a timely manner.
• Administer the enrolment, changes and termination of employee extended health and dental coverage and pension plans including updating Human Resources systems and third‑party systems.
• Reconcile billing and invoices, perform audits for accuracy and send to AP for timely payment.
• Develop and distribute communication material to promote benefit plans.
• Maintain and update all employee data and information in the Human Resource and other relevant systems.
• Coordinate with the department managers to ensure all employee changes are accurately reflected on the payroll.
• Assist in the execution of employee engagement activities including but not limited to the administration of the Company’s Employee Engagement Survey.
• Assist in non‑occupational claims management including coordinating employee and employer reporting for claims, maintaining regular contact with employees during absences, coordinating return‑to‑work discussions and liaising with operations and other departments.
• Assist with workplace accommodation requests, labour relations activities as required.
• Attend and record meeting minutes as required (all departments).
• Ensure protocols follow both client and company policies and procedures.
• Ensure the accuracy, confidentiality and safekeeping of personnel, benefits and other sensitive documents and records.
• Prepare business correspondence including drafting memos, letters, emails, employee newsletters and reports upon request and as needed.
• Respond to inquiries and requests for information.
• Prepare agendas, make travel arrangements, coordinate meetings, interviews, special events and other activities.
• Process items for purchase and supply records.
• Develop, maintain, and distribute reports.
• Update databases, perform data entry, file and retrieve documents.
• Maintain supplies by checking inventory, preparing orders and submitting invoices to AP for timely payment.
• Receive inventory, ensure received items correspond to purchase orders and packing slips, inspect for quantity and quality, and resolve any discrepancies including returning incorrect supplies to vendors, as necessary.
• Assist in loading and unloading supplies from vendor trucks and place them in the designated areas for easy retrieval as required.
• Assist in performing periodic cycle counts of supplies, communicate and document anomalies.
• Assist with special projects and provide backup to other departments when required.
• Respect and maintain the confidentiality of all employee records, business records, client and customer information, data, and other information not otherwise available to the public.
• Maintain a professional demeanor and appearance, providing a consistent example to staff.
• Maintain a safe work area and focus on safety to reduce the opportunity for injury to self or other employees.
• Demonstrate regular and consistent attendance and punctuality in compliance with the company attendance policy.
• All other duties as required.

Working Conditions

The Administrative Assistant works primarily in an office and stockroom environment. The job requires the following physical activities : sitting, standing, walking, pushing, pulling, loading and unloading, typing, filing, answering phones, and lifting or carrying moderately heavy and occasionally very heavy objects. The Administrative Assistant may be occasionally exposed to fumes and gases from transit vehicle exhaust, solvents, grease, oils, and other chemical hazards when aiding the maintenance and operations units. The Administrative Assistant may be called upon after hours by office employees or managers, in an emergency or other reasons as required.

Qualifications

Knowledge, Skills & Abilities

Benefits of Working for MVT

How to Apply

Interested applicants please apply online : careers.mvtransit.com. Note : Due to the high volume of applications received, MVT will only contact those applicants who have been shortlisted.

MVT is committed to equity in employment. Our goal is a diverse, inclusive workforce. We strongly encourage applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resources at 705‑792‑5033 or BarrieHR@mvtcanada.com.

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