Facilities director Jobs in Newmarket, ON

Ref ID : 05050-0012423343

Classification : Office Assistant

Compensation : $50000.00 to $60000.00 yearly

Do you enjoy multi-tasking? Provide support with various administrative tasks as an Office Assistant at an expanding Non-Profit company that has partnered with Robert Half to find the right candidate. This position would best suit a self-starter with a lot of initiative and drive. If you're an Office Assistant looking for permanent employment in the Aurora, Ontario area, this opportunity may be right for you.

Major responsibilities

Facilities & Assets Coordination

• Maintain database of owned and leased properties
• Ensure property files are properly kept up to date in accordance with company policy
• Onboard & Off-board offices & sites as required
• Monitor lease and mortgage agreements to ensure compliance and contractual obligations are met
• Maintain and manage list of upcoming lease and mortgage expiration dates to ensure proper renewal process followed
• Review all new leases to ensure they follow our clients guidelines
• Maintain list of repairs and maintenance on leased and owned properties for analysis and projections
• Assist Directors with completion of Ministry Infrastructure Surveys
• Assist with the development of competitive tenders (Request for Proposal, Request for Quote etc.)for large capital projects
• Maintain a list of capital requests and keep accurate records on funded projects
• Develop and maintain database of leased and owned vehicles
• Ensure procurement guidelines are met & policies are followed during procurement process for all capital purchases.
• Liaise with 3rd party Fleet Management company as needed & ensure Fleet contract is adhered to
• Review & analyze data within vendor portal to provide information and recommendations regarding our clients fleet as needed
• Liaise with the Supported Living Manager for the purchase of any new vehicle to provide purchase order, cheque requisition and all required paper work including insurance
• Review and recommend cost-saving initiatives for facilities management
• Interact with Managers regarding facilities management and operational issues as it relates to the effective operation of the facility and cost saving measures.

Procurement Support

Financial Support

Job Requirements :

if you enjoy working in a collaborative environment and want to advance your current position, we want to hear from you! If you love working in a fast-paced and thriving environment, this position may be a great fit for you. Contact us now - this position is expected to be staffed by the end of the week!

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