Executive Jobs in Bradford West Gwillimbury, ON

Location : Newmarket

Three month contract

Hours-20-24 hours / week. Monday / Wednesday / Friday in office.

Reporting to the Executive Director, the Accounting Clerk is responsible for executing day-to-day financial transactions that keep the organization’s operations running smoothly. This position supports accounts payable (A / P), and accounts receivable (A / R) functions, ensuring accuracy, timeliness, and compliance with internal controls and not-for-profit accounting standards. Working closely with the Financial Analyst, the Accounting Clerk maintains records, processes payments, and ensures documentation is complete and audit ready. The ideal candidate is detail-oriented, organized, and committed to maintaining strong financial stewardship in support of the organization’s mission.

Qualifications and Experience

• Post-secondary diploma or degree in Accounting, Finance, or Business Administration.
• Minimum 2–3 years of experience in bookkeeping, accounting.
• Ability to prepare journal entries and reconcile accounts.
• Demonstrated knowledge of accounting software (QuickBooks Online preferred).
• Proficiency in Microsoft Office (Excel, Word, and Outlook) and spreadsheet applications.
• Familiarity with WSIB, EHT, CRA payroll, and HST compliance is considered an asset.
• Good interpersonal and organizational skills.  Ability to work effectively in a fast-paced environment.
• Working knowledge of payroll an asset.
• Not-for-profit experience an asset.
• A Vulnerable Sector Check is required.

Key Responsibilities / Duties

1. Accounts Payable (A / P)

• Process invoices with correct general ledger (GL) and cost centre information for payment.
• Verify payment approvals.
• Prepare electronic funds transfers (EFTs) or cheques for review and signatures.
• Maintain and update the vendor master file.
• Reconcile credit card transactions.
• Process employee mileage and expense reimbursement.

2. Accounts Receivable (A / R)

• Record and deposit incoming payments (donations, funder installments, rental income, etc.).
• Issue receivable invoices to funders, partners, or tenants and social enterprise members as required.
• Track outstanding receivables and follow up to ensure timely collection.
• Maintain accurate records of deposits and revenue sources for audit purposes.

3. Recordkeeping & Audit Support

• File and archive all financial source documents (digital and hard copy).
• Maintain orderly records of invoices, receipts, contracts, and supporting documentation.
• Support the annual audit by preparing vouchers, schedules, and backup files.
• Monitor and reconcile the organizational float system, ensuring cash advances and reimbursements are properly documented, approved, and replenished according to policy.

4. Administrative & Financial Support

• Manage the finance email inbox and respond to staff and vendor inquiries.
• Assist with data entry, reporting, and ad hoc financial analysis.
• Support the implementation of new accounting procedures or software improvements.