Part-time Executive assistant Jobs in Waterloo, ON

Cambridge, Ontario, Canada

Next Horizon is here. Fueled by investments in talent and technology, our bold strategy to transform is nearly complete.

At Gore Mutual, we’ve always set ourselves apart as a modern mutual that does good. Now, we’re proudly building on that legacy to transform our company—and our industry—for the better.

Our path forward sharpens our focus on business performance, driven by leading technology, innovation and an agile, high-performing culture. With Gore Mutual and Beneva announcing their intent to merge in 2026, we’ll be uniting two well-established, financially strong, and trusted brands to become the strongest mutual insurer in Canada, ensuring Canadians have purpose-driven insurance options for generations to come. Come join us.

The Executive Assistant provides daily efficient, professional, and confidential support to the assigned C-Suite(s) members and, in some cases, their functionally aligned VP. The Executive Assistant will drive functional synergies by providing additional administrative support to functionally aligned Executives.

What will you be doing in this role?

Accountability # 1 : Calendar & Inbox Management

• Calendar, Inbox Ownership and Management to assigned C-Suites
• Calendar Ownership and Management of functionally aligned VP’s.
• Ensure all necessary information and documentation are included that are required for all meetings.
• Ensure days, weeks, and months are streamlined, efficient and manageable.
• Responsible for preparing agendas, setting up meetings with external and internal parties.
• Support and assist functionally aligned VPs with calendar management to clear up any conflicts and assist with booking meetings.

Accountability # 2 : Meeting Coordination

Accountability # 3 : In-Person Meeting and Event Presence

Accountability # 4 : Financial Management Support

Accountability # 5 : Communication

What will you need to succeed in this role?

The expected base salary range for this position is $52,500- $86,500. Depending on your relevant experience, skills, qualifications, market conditions and business needs, base compensation may vary. You have the potential to earn more through Gore Mutual’s discretionary bonus program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

Please note : This range reflects the expected base salary for this role but may not represent the full compensation range for all experience and skill levels. During the recruitment process, we will discuss and consider how your unique qualifications align with the broader range for this position.

Gore Mutual is proud to offer a comprehensive total rewards package which includes extended health and dental benefits, disability insurance, retirement plan matching, paid time off, recognition and perk programs.