Executive assistant Jobs in Laval, QC

About The Role

We’re looking for an Executive Assistant to join our growing team!

What You’ll Do Here

• Provide support to Vice Presidents, including managing and organizing their calendar, making travel arrangements, scheduling meetings, recording minutes, completing and filing expense reports, and writing correspondence.
• Support the entire team by filing confidential employee documents, coordinating hospitality services, preparing meeting agendas, creating document packages for meetings, tracking timesheets, ordering supplies, maintaining inventory / equipment, and distributing mail.
• Set up project meeting invitations, room reservations, and equipment as needed, and publish meeting agendas.
• Provide ongoing technical support to the team (including onboarding assistance) through knowledge of systems and software.
• Actively participate in special projects and related tasks, such as updating project documentation and publishing.
• Plan, coordinate, attend, and provide day‑of support for department and off‑site events, including fundraising and staff functions.
• Create confidential reports and produce PowerPoint presentations, Word documents, and Excel spreadsheets on results.
• Assist with the annual budgeting process.
• Provide backup support to other Executive Assistants.

What You Bring To The Table

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Insurance

Equal Opportunity Employer Statement

We are an equal opportunity employer. At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included, and encouraged to share their unique perspectives. We encourage applications from individuals who are members of equity‑deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community. As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request. If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know. Learn more about our recruitment process and your candidate journey here. Please note that Intact does not provide sponsorship or other support for immigration‑related matters. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

Location

Greater Montreal Metropolitan Area – St‑Bruno‑de‑Montarville, Quebec, Canada

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