Remote Executive assistant Jobs in Guelph, ON

Job Description

What is the opportunity? This Executive Assistant provides direct support to two Vice Presidents, Commercial Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

Location : please note that the candidate must be in office 4 days per week shared between the two VPs who are located in Guelph and Kitchener. Details of the work arrangement can be discussed further with the hiring managers.

Responsibilities

• Manage and maintain executive calendars, coordinate meetings / conferences, ensure all materials / packages, and catering requirements are provided
• Act as the VP’s delegate for email and phone during absences, handle / forward issues, prioritizing for VP’s action upon return
• For multi-channels develop communications, meeting / conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize quarterly town halls, employee recognition celebrations, and other team events
• Maintain global distribution list and distributes group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

Must-have

Nice-to-have

Job Skills

Additional Job Details

Address : 74 WYNDHAM ST N : GUELPH

City : Guelph

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Platform : PERSONAL & COMMERCIAL BANKING

Job Type : Regular

Pay Type : Salaried

Posted Date : 2026-01-12

Application Deadline : 2026-01-17

Note

Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above

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