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Executive assistant Jobs in Abbotsford, BC

Last updated: 7 hours ago
  • Promoted
Executive Assistant

Executive Assistant

The Mullings GroupCapital, BC, Canada
Full-time
The Mullings Group Search Canada is in search of an organized, reliable, and hands-on Executive / Personal Assistant (‘EA / PA’) to support the varying needs of a predominant business owner and entrepr...Show moreLast updated: 2 days ago
  • Promoted
Account Executive - Parcel

Account Executive - Parcel

Reimer Associates Inc.Greater Vancouver Metropolitan Area, Canada
Full-time
Our client is one of Canada’s leading transportation companies, known for its adaptability and innovation in providing unique solutions tailored to customers changing needs.The position requires wo...Show moreLast updated: 14 days ago
  • New!
Administrative Assistant

Administrative Assistant

Prince George Native Friendship CenterBritish Columbia, BC, CAN
CA$22.00–CA$25.00 hourly
Full-time
Quick Apply
The Prince George Native Friendship Centre (PGNFC) delivers programs and services through a lens of reconciliation, as we have been doing since the inception of the PGNFC for the past 50+ years.A k...Show moreLast updated: 7 hours ago
Executive Coordinator

Executive Coordinator

Farm Credit CanadaVarious FCC office s in British Columbia may be considered
CA$52,879.00–CA$71,543.00 yearly
Full-time
Salary Range (plus eligible to receive a performance based incentive, applicable to position) : .Strong collaboration skills needed. Provide general administrative support to the Vice-President and o...Show moreLast updated: 1 day ago
executive housekeeper

executive housekeeper

Harbour House HotelSalt Spring Island, BC, CA
CA$20.55 hourly
Permanent
Education : Secondary (high) school graduation certificate.Experience : 1 year to less than 2 years.Plan and co-ordinate activities of housekeeping supervisors and crews. Co-ordinate inspection of ass...Show moreLast updated: 30+ days ago
Sales Executive

Sales Executive

MacDonald Search GroupBritish Columbia, CA
Full-time +1
This family-owned packaging company has been delivering innovative solutions for over 40 years.With a focus on both quality and sustainability, they serve a diverse range of industries with cutting...Show moreLast updated: 30+ days ago
Executive Assistant - Human Resources

Executive Assistant - Human Resources

York Region District School BoardBritish Columbia, Canada
CA$21.58–CA$26.98 hourly
Full-time
Applications are invited for the position of Executive Assistant – Human Resources for School District No.The Executive Assistant – Human Resources is an exempt position and is the first level of s...Show moreLast updated: 30+ days ago
  • Promoted
Executive Director

Executive Director

Alliance for Arts and CultureOutside Beach, BC, Canada
Full-time
Founded in 1963, the Japanese Canadian Cultural Centre (JCCC) is a not-for-profit organization that celebrates the unique culture and history of Japan, and the legacy of Japanese Canadians for the ...Show moreLast updated: 22 days ago
Executive Underwriter

Executive Underwriter

DGAAbbotsford, CA
CA$75,000.00–CA$90,000.00 yearly
Full-time
Our client is one of the biggest insurance carriers and are looking for an Executive Underwriter to join their team in Vancouver. If you are a seasoned underwriter looking for the next step in your ...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

EightSix NetworkBC
CA$75,000.00–CA$100,000.00 yearly
Full-time +1
Executive Assistant, Cash Management Group, Canaccord Genuity - Vancouver, BC.The Cash Management Group at Canaccord Genuity is looking for an Executive Assistant to join our high-performance team....Show moreLast updated: 30+ days ago
  • Promoted
  • New!
Chief Executive Officer

Chief Executive Officer

British Columbia GolfGreater Vancouver Metropolitan Area, Canada
CA$115,000.00–CA$150,000.00 yearly
Full-time
British Columbia Golf is seeking its next leader, to assume responsibility in 2025.Reporting to the Board the Chief Executive Officer (CEO) is responsible for the successful leadership and operatio...Show moreLast updated: 10 hours ago
Executive Assistant, Operations

Executive Assistant, Operations

University of the Fraser ValleyAbbotsford, BC, CA
CA$65,915.00–CA$92,281.00 yearly
Temporary
The Executive Assistant, Operations provides confidential administrative support and assists with the effective and efficient management to the Provost and VP Academic’s office.The incumbent functi...Show moreLast updated: 30+ days ago
Executive Assistant to the President

Executive Assistant to the President

Power to ChangeAbbotsford, BC, Canada
CA$85,000.00–CA$105,000.00 yearly
Full-time
Title : Executive Assistant to the President.Location : Onsite at NRC, Abbotsford.Position type : Permanent Full-time (40 hours per week). Power to Change is now a certified ! .We are a non-profit movemen...Show moreLast updated: 30+ days ago
Client Executive, SMC

Client Executive, SMC

BlueVoyantRemote in Canada, BC, CA
Remote
Full-time
Quick Apply
Client Executive, SMC Location : Remote Canada Are you passionate about helping to solve the critical cybersecurity challenges that enterprises are facing today? Are you passionate about building yo...Show moreLast updated: 30+ days ago
executive chef

executive chef

OPHELIABC, CA
CA$90,000.00 yearly
Permanent
Education : Secondary (high) school graduation certificate.Experience : 1 year to less than 2 years.Analyze operating costs and other data. Demonstrate new cooking techniques and new equipment to cook...Show moreLast updated: 30+ days ago
  • Promoted
Account Executive, Personal Insurance

Account Executive, Personal Insurance

WaypointBritish Columbia, Canada, Canada
Full-time
The Advisor, Personal Insurance plays a crucial role in responding to inbound quote requests for Personal Insurance across various sales channels. The primary objective will be to meet or exceed mon...Show moreLast updated: 26 days ago
Executive Administrative Assistant

Executive Administrative Assistant

ClearwayBCAbbotsford, British Columbia, Canada
CA$45,760.00–CA$52,000.00 yearly
Full-time
Quick Apply
At Clearway, we are not just focused on growth in business—we are also deeply committed to giving back and helping all employees enjoy the work they do and look forward to coming to work each day.O...Show moreLast updated: 3 days ago
Partnerships Account Executive - Humi

Partnerships Account Executive - Humi

Employment HeroBC, CA
CA$80,000.00–CA$90,000.00 yearly
Remote
Full-time
Quick Apply
Humi is the Canadian employment platform.We help Canadian businesses be better employers.Founded in 2016, Humi started as a simple cloud-based web app that stored employee data.Thanks to the suppor...Show moreLast updated: 11 days ago
Real Estate Executive Assistant

Real Estate Executive Assistant

JF PREC Real EstateAbbotsford, BC, CA
CA$55,000.00–CA$65,000.00 yearly
Full-time
Join our dynamic and supportive Real Estate team in Abbotsford! We are a high-producting duo, who believe in the importance of work-life balance and fostering a dependable environment.As the Execut...Show moreLast updated: 8 days ago
  • Promoted
Account Executive

Account Executive

Sales Talent AgencyGreater Vancouver Metropolitan Area, Canada
CA$175,000.00 yearly
Full-time
This company is at the forefront of an industry-wide shift towards sustainability and a growing demand for onshore production. With a strong presence in both manufacturing and large-scale warehouse ...Show moreLast updated: 2 days ago
Executive Assistant

Executive Assistant

The Mullings GroupCapital, BC, Canada
2 days ago
Job type
  • Full-time
Job description

The Mullings Group Search Canada is in search of an organized, reliable, and hands-on Executive / Personal Assistant (‘EA / PA’) to support the varying needs of a predominant business owner and entrepreneur. The EA / PA will be responsible for a wide range of administrative and bookkeeping duties, as well as providing varied support across several businesses and personal properties. Our client is seeking a flexible and adaptable professional with strong organizational and multitasking abilities, capable of navigating changing priorities with ease.

Responsibilities

Scheduling and Calendar Management

  • Manages and coordinates calendars to ensure the efficient and effective use of time, aligning with preferences, priorities, and personal and business strategies.
  • Maintains and manages contact lists and key contact information, ensuring easy access and efficient communication.

Document Creation and Organization

  • Provides a full-range executive and administrative support services, including drafting communications (e.g., memos, letters, reports), preparing presentations, and maintaining confidential information.
  • Manages the document control system, including creating new electronic files / folders, as well as developing, maintaining, and utilizing an orderly filing and retrieval system to ensure ease of reference to historical physical or electronic records.
  • Reviews current practices and suggests improvements to processes, communications, and management systems to enhance efficiency.
  • Organizes, orders supplies (office and cleaning) and conducts light cleaning / disinfecting in the offices / properties.
  • Meeting and Event Coordination

  • Helps organize and execute special events, working closely with staff and other stakeholders to ensure successful planning and flawless execution.
  • Travel Management

  • Works alongside the corporate flight operations team to coordinate domestic and international travel planning, as well as event planning (ticket bookings).
  • Technology and IT Support

  • Collaborates with IT to ensure all technology requirements are met and to proactively address any technical challenges.
  • Vendor and Service Coordination

  • Coordinates and oversees contracted personal vendor services, including trades workers, contractors, and banking / accounting / legal professionals.
  • Initiates the setup process for vendors, compares and verifies vendor invoices against purchase orders, obtains authorization and processes payments.
  • Accounting, Legal & Professional Support Services

  • Manages cash transactions, prepares bank deposit slips, and evaluates bank accounts to ensure tax compliance. Oversees tax preparation, filing, and compliance for corporate, personal, and payroll taxes by coordinating, reviewing, and submitting required documents with accuracy and adherence to deadlines
  • Handles accounting responsibilities, including general ledger maintenance, preparation of financial reports, and monitoring cash flow to support informed decision-making.
  • Coordinates the processing of payroll for salaried, hourly and contract employees (where applicable) and distributes cheques accordingly.
  • Maintains detailed records of all transactions, ensuring that all entries are up-to-date and accurate.
  • Reconciles credit card statements on monthly basis, following up with credit card holders for backups and flag any exceptions.
  • Ensures compliance with statutory / regulatory bodies and maintains necessary registrations, renewals, reporting and filing requirements.
  • Oversees the maintenance of corporate records and minute books and supports the preparation of annual documents for filing.
  • Relationship Management & Personal Support

  • Facilitates communication and relationship-building by acting as a liaison between key stakeholders.
  • Runs personal errands and manages personal tasks as needed, providing day to day varied support to the Owner.
  • Qualifications

  • A minimum of five (5) years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant (with a focus on bookkeeping, tax and legal compliance).
  • Experience in a Hospitality Management role, or other related roles with transferable skills is considered an asset.
  • Post-secondary education in administration, bookkeeping, hospitality or related field is an asset.
  • A valid class 5 driver’s license, clean drivers abstract, and operational vehicle are required.
  • A valid Canadian passport with the ability to travel both domestically and internationally, on an as required basis.
  • Ability to maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect boundaries.
  • Highly competent in software applications, specifically Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Apple products.
  • Highly organized with excellent time management skills with the ability to set, commit to and meet deadlines.
  • Service-oriented, proactive, self-starter with an excellent attention to detail.
  • Strong written and verbal communication skills, combined with solid interpersonal abilities, enable effective collaboration in diverse work environments and seamless engagement with executives, staff, and external stakeholders at all levels.
  • Ability to work under pressure and adapt to changing Executive and business needs.
  • Flexibility required with schedule availability for evenings, weekends, holidays, and additional hours.
  • For more information : https : / / briefs.mullingsgroup.com / position / confidential-canada-ea-1 /