Executive administrator Jobs in Richmond, BC

Black & McDonald is currently seeking a full-time Administrator to join our Facilities Management & Operations (FMO) team! If you are an independent, enthusiastic, and collaborative professional searching for an opportunity to build a solid foundation for your career, this position is for you. The FMO Administrator position is located in Vancouver, BC and will report directly to the FMO Operations Supervisor.

The FMO Administrator will support the workflow of our Facilities Management & Operations team by efficiently executing administrative functions across various FMO contracts. This includes tasks such as managing work orders and purchase orders, completing time entry, invoicing, and generating client reports. Responsibilities include but are not limited to the following:

• Submit time entry for labor hours for Building Operators
• Open, manage, and close work orders and purchase orders
• Process invoices from suppliers and ensure timely payments
• Generate invoices with supporting documentation to clients
• Respond to inquiries from clients and suppliers and follow up where necessary
• Assist with coordinating and scheduling subcontractor work including submitting site visit requests
• Generate reports for clients and JDE with current and accurate information
• Prepare monthly work order and cost summary reports
• Document control – manage electronic documents including distribution and SharePoint file management

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Completion of College with courses in Accounting is an asset
• Post-secondary degree in Business Administration or related field is an asset

WORK EXPERIENCE REQUIREMENTS

• 2-3 years' experience in facilities management or property management administration would be considered an asset
• 2-3 years' experience in accounting and or relevant financial management experience (e.g., billing, A/R management etc.)

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Good understanding of end-to-end financial processes including numerical aptitude is an asset
• Work independently with minimal supervision
• Proficient in Microsoft applications including Teams, Word, Excel and Outlook
• Previous experience with ERP applications or aptitude in learning new systems, i.e. JD Edwards, SAP, etc
• Knowledge of SharePoint and other collaboration tools are an asset
• Ability to manage multiple priorities in a fast-paced and changing environment
• Strong and effective written and verbal communication skills
• Proven interpersonal, organizational, analytical and problem solving skills
• Demonstrates ability to manage relationships and communicate effectively at all levels
• Ability to work well under pressure, both independently and with a local team
• Potential for a hybrid work schedule, subject to training completion and role requirements

The expected salary range for this role is between $53,000 and $62,000. The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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