Executive administrator Jobs in Oakville, ON

Join to apply for the SITE ADMINISTRATOR role at Duka Property Management Inc.

Site Administrator

The Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work independently with minimal supervision. The role involves developing good rapport with owners and trades, maintaining a professional attitude when dealing with the public and owners.

Requirements include 2+ years of experience in Condominium Property Management, post-secondary education, advanced computer skills, and excellent communication skills.

Responsibilities include :

• Communicating and following instructions from the Condominium Manager and reporting daily;
• Checking emails, correspondence, faxes, and managing communications;
• Answering and recording phone calls, taking detailed messages;
• Communicating with the Board of Directors as instructed;
• Greeting clients, visitors, residents, tenants, and contractors;
• Overseeing interactions with superintendents, cleaners, and security staff;
• Logging complaints, concerns, and needs of clients;
• Resolving administrative problems and inquiries;
• Preparing responses to routine inquiries;
• Monitoring office supplies and ordering as needed;
• Using fax, scan, and copy equipment;
• Composing and processing documents, reports, and correspondence;
• Maintaining organized records of all correspondence;
• Updating databases such as owners’ lists, contracts, and service agreements;
• Booking and coordinating residents’ events and meetings;
• Obtaining quotations from contractors and preparing comparison spreadsheets;
• Preparing AGM packages and performing site inspections as instructed.

Application Process : Submit a resume and cover letter outlining how you meet the requirements. Duka values diversity and accommodates applicants with disabilities in accordance with AODA and the Ontario Human Rights Code. Only shortlisted candidates will be contacted.

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