Executive administrator Jobs in Devon, AB

Job Overview

Reporting to the Sales Manager, as the Scheduling Administrator, you will support the Scheduling, Design & Accounting teams.

Your day-to-day responsibilities will include:

• Responding to internal and external inquires in a timely manner.
• Updating and distributing reports, spreadsheets, and other documentation.
• Providing support and necessary information to other administrators to ensure smooth communication between departments.
• Working with the Scheduling Manager to prepare bi-weekly production reports.
• Updating customer information through all stages of the job process.
• Ensuring systems reflect the most up to date information regarding open orders, POs and contacts.

As our ideal candidate, you are…

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

• Diploma or certificate in Project Management, Logistics, Business Administration or equivalent.
• Minimum 1 year of administrative experience.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint), ERP software (BisTrack) and CRM systems.

Preferred Requirements

• Previous scheduling experience in the construction, building materials, or manufacturing industry is an asset.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Staying current with technical job skills.
• Taking responsibility for the outcomes of decisions and actions.

Work Conditions

You primarily work in an office setting during regular business hours. Travel to sites and overtime may occasionally be required.