Executive administrator Jobs in Banff, AB

AP / AR Administrator

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General Information

Location : Alberta, Canada

Business Unit : SGL

Department : Superior Gas Liquids

Date published : 29-May-2024

Ref # : 3456

Description and Requirements

Reporting to the AP / AR Team Lead, the AP / AR Administrator provides a variety of activities relating to the financial, administrative and clerical services ensuring accuracy and efficiency of operations. The AP / AR Administrator is responsible for managing the payment of invoices and supporting the payment of non-product and freight invoices and employees expenses.

What we'll offer you :

• Culture : Join a supportive and inclusive work environment where teamwork, respect, and open communication are at the core of everything we do.
• Opportunity : A continuous focus on professional development with many opportunities for training & career growth.
• Health & Wellness : Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.
• Competitive Compensation : We offer a highly competitive salary package, ensuring that you hard work and dedication are recognized and rewarded accordingly.
• Flexibility : We understand the importance of work-life balance, we offer flexible hybrid work options to help you manage your personal and professional commitments.
• Technology : Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
• Safety Focused : We care about you and have committed to a zero-harm workplace.

What you'll do :

• Process vendor invoices in a timely and accurate manner. Verify invoices to ensure that they reflect correct pricing, volume, locations and freight or other charges being sure that the correct G / L code is utilized; ensure that all required documentation and approvals have been obtained for payment of invoices or expenses.
• Follow up with the appropriate internal or vendor contacts to investigate and resolve any errors and discrepancies, or obtain missing documentation or approvals.
• Enter invoices and expense reports into the financial management system and cheque log; prepare and process wire transfers or cheque runs to perform payments within established timelines.
• Monitor vendor accounts daily to ensure payments are always up-to-date.
• Generate and accurately distribute customer invoices in a timely manner by entering transaction data into the financial management system and submitting invoices for management approval.
• Verify sales transactions to ensure that they reflect correct load dates, pricing, volume, locations and freight or other charges.
• Follow up with the appropriate internal or customer contacts to investigate and resolve any errors and discrepancies.
• Issue cheques to customers within established timelines.
• Respond to internal and external invoicing and billing inquiries in a courteous manner and issue payment confirmation to customers as required.
• Prepare various accounting reports for management, new vendor set up, and vendor re-activation or single cheque run requests.
• Back-up for accounting administration peers.

What you bring :

• High School Diploma, plus a specialized technical / business course.
• One (1) to three (3) years of full cycle accounts payable experience.
• General knowledge of business and a good business sense.
• Strong analytical and problem-solving skills with attention to detail.
• Well organized, with excellent time management skills.
• Strong computer skills, especially in Microsoft Excel.
• Ability to multitask and handle multiple deadlines and changing priorities.
• Ability to gain the trust and confidence of managers.
• Solid team player with exceptional oral and written communication skills.
• Excellent interpersonal skills with a high level of honesty and integrity.

Superior Gas Liquids (SGL) provides tailored solutions to wholesale customers to move propane and butane throughout North America. SGL is the sole supplier to Superior Propane; Canada's largest and only coast to coast propane distributor.