Executive administrative assistant Jobs in Burnaby, BC

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. This role will involve supporting an upcoming event by coordinating logistics, managing communications, and organizing travel arrangements. If you thrive in a fast-paced environment and have a strong ability to multitask, we encourage you to apply.

Responsibilities :

• Coordinate with external speakers and panel moderators for an upcoming event, ensuring all details are communicated effectively.
• Manage event invitations, track responses, and maintain accurate records.
• Arrange travel bookings, including flights and accommodations, while ensuring preferences are met and approvals are obtained.
• Handle payment submissions and invoice processing using internal systems.
• Set up and manage virtual meetings on platforms such as Zoom.
• Maintain clear and effective communication with internal staff and external stakeholders.
• Provide detailed scheduling and logistics support for event planning.
• Utilize Microsoft Office tools for efficient data management and correspondence.
• Ensure all administrative tasks are completed promptly and with a high level of accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with an ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• Experience with travel coordination and event planning.
• Familiarity with virtual meeting platforms such as Zoom and Teams.
• Attention to detail and a commitment to delivering high-quality work.
• Ability to work collaboratively with internal teams and external partners.
• Previous experience in administrative roles.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

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