Event director Jobs in Sherbrooke, QC

Description

Reporting to the Strathcona County Transit Director this position is responsible for providing leadership and coordination for the day-to-day operations of the Directors office. The Directors Assistant provides senior administrative support by coordinating department assignments and requests reviewing and assessing correspondence compiling and summarizing background information and coaching and leading other administrative staff.

This position liaises with all levels of the organization to ensure the department meets corporate and departmental expectations timelines standards policies procedures and guidelines regarding communications and paperwork in a well-organized effective and responsive approach.

Key Responsibilities :

• Manage the Directors schedule including coordinating meetings preparing meeting materials and logistics
• Efficiently manage the Directors email correspondence ensuring timely responses prioritizing messages and maintaining organized communication to support seamless workflow and decision-making
• Draft meeting agendas record transcribe distribute meeting minutes; ensure outstanding action items list is kept up-to-date for internal and external meetings and committees. Draft resulting correspondence on Directors behalf
• Liaise with Senior Administration and Executive Assistants to coordinate Council reports Executive Team issue briefs and Senior Leadership Team issue briefs.
• Review Council meeting agendas minutes action sheets and outstanding Councillor inquiries to ensure action items related to the department are handled promptly and in accordance with corporate and division guidelines
• Provide budget and financial reporting support including entering and overseeing purchase orders (POs) monitoring expenditures summarizing financial activity and conducting basic analysis of information
• Responsible for managing and maintaining electronic department records in SharePoint
• Coordinate leadership team meetings including scheduling agendas minutes and follow- up items
• Provide leadership advice mentorship and support to the administrative team
• Lead department administrative team meetings and projects
• FOIP Contact for processing FOIP requests and other access to information inquiries
• Coordinate and influence office support functions to ensure effective and efficient day to day office operations
• Assist with other necessary administrative duties as required by the department

Qualificationsand Skills :

Who We Are :

Strathcona County is a specialized municipality located in the heart of vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety fairness and cooperation.

Why Join Strathcona County : (depending on position)

Extended health and dental coverage

Equivalencies of education and experience may be role may be eligible to participate in our hybrid work program.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

Required Experience :

Director

Key Skills

Fashion Retail,Engineering,IFRS,Axapta,Computing

Employment Type : Full-Time

Experience : years

Vacancy : 1