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The Research Project Coordinator provides administrative, financial and project support to the Emerging Radio Systems Group (EmRG) with all aspects of its research projects. The primary responsibilities of the role include research project administrative support, project planning and management support, human resources administration, the development of grant proposals and reports, and supporting a variety of communication and liaison activities on behalf of the group.
This position is Contigent on Funding
Responsibilities
Research Project Coordination Support
Track project schedules and deadlines for reporting
Monitor accounts following various granting agency regulations
Assist in the preparation of year end and other progress reports for granting agencies and partners, as required
Complete any forms / budgetary information related to the granting agencies and the Office of Research, as required
Respond to information requests from researchers, collaborators, and agencies
Maintain records of project agreements
Assist with scheduling the use of lab equipment, upholding safety requirements in labs
Track and assist with the management of project workflow
Coordinate all EmRG requests for computer and related accessory purchases, repairs, technical inquiries / trouble shooting, with the department’s Research Infrastructure Support Group
Human Resources Administration
Complete paperwork for salary or scholarship payments for students, in collaboration with the departmental Financial Coordinators
Provide support and guidance to co-ops, research assistants, and visitors, etc
Submit requests for non-faculty appointments (. Research Associates) to the Research Appointments Coordinator
Provide on-boarding for new research team members (including graduate students and visitors)
Research Project Administrative Support
Liaison with the research financial administration staff assigned to the Director, EmRG
Implement administrative procedures and systems to meet EmRG operational needs and inform team members accordingly
Assist with purchase requisitions of research supplies / equipment and services and ensure compliance with university policies
Act as a resource on procedures and policies relevant to grants and contracts
Liaison with other units and externally with partner agencies
Prepare expense reimbursement claims in compliance with university policies and procedures and external granting agencies
Submit requests for space, keys, telephones, and accounts for new members
Communication and Liaison Activities
Ensures dissemination of information including announcements, presentations, promotional materials, etc., in accessible format, in collaboration with the Director, EmRG and Communications & Awards Officer
Acts as a contact person for investigators, research staff, graduate students, and partners
Plans and organizes meetings, research symposia, guest lectures and seminars, and conferences
Coordinates the planning and logistics for site visits
Coordinates tours of EmRG facilities, including photo / video shoots, as requested
Provides information to EmRG’s management team to update the EmRG website as needed
Coordinate research meetings with industry partners
Other
Maintain an up-to-date CV for the Director, and track all publications / citations, collaborations, and presentations
Maintain knowledge of granting agencies requirements
Provide assistance with special projects as assigned
Qualifications
Undergraduate or higher degree preferred, or equivalent education and experience may be considered
3 years related administrative experience, preferably in a university research environment
Experience coordinating large scale projects would be considered an asset
Experience in the preparation of reports, and knowledge of grant program requirements is considered an asset
Excellent computer skills (MS Office including Word, Excel, databases, SharePoint, web-based)
Superior oral and written communication skills, including an ability to interact professionally and effectively
Ability to work independently with a high degree of accuracy, attention to detail and flexibility
Good judgement and problem-solving skills
Excellent time management, organization and coordination skills are required
Demonstrated ability to handle confidential information with discretion and tact
Understanding of University and research granting processes an asset