Curatorial assistant Jobs in Port Coquitlam, BC

Last updated: 11 hours ago

Promoted

Executive Assistant

The Mullings GroupCapital, BC, Canada

Full-time

Sales Assistant

Moonshot MarketingBurnaby, BC, CA

Full-time

Quick Apply

Are you an innovative thinker with an entrepreneurial mindset, ready to be part of something new and exciting? At Moonshot Marketing , we’re not just another sales and marketing firm - weR...Show moreLast updated: 30+ days ago

Pharmacy Assistant

The Medicine ShoppeMaple Ridge, British Columbia, Canada

Full-time

Quick Apply

We are a warm and welcoming pharmacy, looking to expand our team with a full-time pharmacy assistant / technician.We are a caring and supportive environment where open communication, respect, and tea...Show moreLast updated: 18 days ago

Promoted

Assistant Manager

Foot LockerBurnaby, British Columbia, Canada

CA$22.90 hourly

Full-time

Are you a game changer? Can you assist in leading your store team to provide extreme customer service including selling, employee management, customer relations, stock, visual merchandising, asset ...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant

Burke Recruiting Inc.British Columbia, British Columbia, Canada

CA$23.00–CA$25.00 hourly

Full-time

Salary – $23 to $25 per hour.Our Big 4 client in Vancouver is looking for a full-time administrative assistant to join their team immediately. As a vital part of the team, you will be responsi...Show moreLast updated: 30+ days ago

Promoted

Assistant General Manager

Giorgio ArmaniBurnaby, BC, Canada

Full-time +1

Assistant General Manager (Full-Time), Armani Exchange, Metropolis at MetrotownAs a leader within Giorgio Armani Canada Corporation, you will be part of a diverse leadership and sales team, who you...Show moreLast updated: 12 days ago

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Anaesthesia Assistant

Fraser HealthBurnaby, Canada

CA$42.27–CA$52.81 hourly

Permanent

Salary range : The salary range for this position is CAD $42.Join our collegial-spirited team at Burnaby Hospital as we build for the future of health care in Burnaby. The Burnaby Hospital redevelopm...Show moreLast updated: 16 hours ago

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Legal Assistant

BC General Employees' Union (BCGEU)Burnaby, BC, Canada

CA$79,439.72–CA$85,081.04 yearly

Full-time

LEGAL ASSISTANT TO GENERAL COUNSEL.Reporting to the General Counsel, the Legal Assistant provides essential administrative support to the Legal Counsel within a unionized environment.In this role, ...Show moreLast updated: 5 days ago

Recreation Assistant

Aspira Pacifica Retirement LivingSurrey, BC

CA$29.60 hourly

Part-time

Quick Apply

If you’re passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth – then join us!. As a Recreation Assistant your typical day wil...Show moreLast updated: 27 days ago

Marketing Assistant

Pure Lifestyle Inc.Surrey, BC, CA

Full-time

Quick Apply

Pure Lifestyle is seeking a vibrant, energetic, and dedicated entry-level Marketing Assistant to join our growing team! Our firm has been in Richmond area and was founded on the principles of excel...Show moreLast updated: 3 days ago

Promoted

Payroll Assistant

Swim RecruitingSurrey, British Columbia, Canada

CA$50,000.00–CA$57,000.00 yearly

Full-time

Great opportunity for an up & coming payroll professional to join a not-for-profit organization that is doing important work in British Columbia communities and that is growing quickly.Friendly...Show moreLast updated: 7 days ago

Sales Assistant

MNT ConsultingBurnaby, BC, CA

Full-time

Quick Apply

Here at MNT Consulting, we specialize in advertising and brand management for some of the most renowned Canadian companies! We strive for professionalism and unparalleled service, and we prid...Show moreLast updated: 3 days ago

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Administrative Assistant

Hirez Manpower Solutions Inc.New Westminster, BC, Canada

Full-time +1

Our client is seeking a detail-oriented and organized Administrative Assistant to join their team.The successful candidate will be responsible for managing day-to-day administrative tasks, ensuring...Show moreLast updated: 9 days ago

Accounting Assistant

Miles Employment GroupBurnaby, BC, CA

CA$20.00 hourly

Temporary

Quick Apply

Miles HR has a 3 month+ contract opportunity for an Accounting Assistant who has working experience with complex, high volume Accounts Payable. You will be reporting to the Assistant Controller supp...Show moreLast updated: 30+ days ago

Promoted

ParalegalLegal Assistant

destinationone ConsultingSurrey, British Columbia, Canada

Full-time

CleanTech Education and EdTech Government (Municipal State / Provincial and Federal) Health and MedTech Healthcare and Wellness Legal NotForProfit and Public Accounting. We are committed to building a...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Hunt Personnel / Temporarily YoursSurrey, British Columbia, Canada

CA$70,000.00 yearly

Full-time

Our client, a leader in the industrial machinery sector, is seeking a.CEO and senior leadership team.This role involves managing executive schedules, preparing reports, coordinating events, and ens...Show moreLast updated: 10 days ago

Promoted

Medical Administrative Assistant

IME Clinic IncSurrey, BC, Canada

Full-time

IME Clinic is currently seeking a full-time Medical Administrative Assistant (MAA) to join our team on a permanent basis. As the largest IME provider in the Lower Mainland, BC, we perform immigratio...Show moreLast updated: 30+ days ago

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New!

Human Resources (HR) Assistant

Robert HalfSurrey, BC

CA$25.00–CA$28.00 hourly

Temporary

Quick Apply

We are seeking a diligent Human Resources (HR) Assistant to join our clients team in Burnaby, British Columbia.In this role, you will play a crucial role in maintaining the smooth operations of the...Show moreLast updated: 11 hours ago

Promoted

Community Services Assistant 3 - Heritage Program Assistant

The City of SurreySurrey, British Columbia, Canada

Full-time

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.City of Surrey employee...Show moreLast updated: 30+ days ago

Promoted

Assistant Merchandiser

C&O Apparel Inc.Burnaby, British Columbia, Canada

Permanent

A garment manufacturer based in Burnaby B.Canada to Worldwide, we are now seeking a highly motivated and passionate Assistant Merchandiser with a keen interest in the garment industry to support an...Show moreLast updated: 2 days ago

Executive Assistant

The Mullings GroupCapital, BC, Canada

1 day ago

Job type

Full-time

Job description

The Mullings Group Search Canada is in search of an organized, reliable, and hands-on Executive / Personal Assistant (‘EA / PA’) to support the varying needs of a predominant business owner and entrepreneur. The EA / PA will be responsible for a wide range of administrative and bookkeeping duties, as well as providing varied support across several businesses and personal properties. Our client is seeking a flexible and adaptable professional with strong organizational and multitasking abilities, capable of navigating changing priorities with ease.

Responsibilities

Scheduling and Calendar Management

Manages and coordinates calendars to ensure the efficient and effective use of time, aligning with preferences, priorities, and personal and business strategies.
Maintains and manages contact lists and key contact information, ensuring easy access and efficient communication.

Document Creation and Organization

Provides a full-range executive and administrative support services, including drafting communications (e.g., memos, letters, reports), preparing presentations, and maintaining confidential information.

Manages the document control system, including creating new electronic files / folders, as well as developing, maintaining, and utilizing an orderly filing and retrieval system to ensure ease of reference to historical physical or electronic records.

Reviews current practices and suggests improvements to processes, communications, and management systems to enhance efficiency.

Organizes, orders supplies (office and cleaning) and conducts light cleaning / disinfecting in the offices / properties.

Meeting and Event Coordination

Helps organize and execute special events, working closely with staff and other stakeholders to ensure successful planning and flawless execution.

Travel Management

Works alongside the corporate flight operations team to coordinate domestic and international travel planning, as well as event planning (ticket bookings).

Technology and IT Support

Collaborates with IT to ensure all technology requirements are met and to proactively address any technical challenges.

Vendor and Service Coordination

Coordinates and oversees contracted personal vendor services, including trades workers, contractors, and banking / accounting / legal professionals.

Initiates the setup process for vendors, compares and verifies vendor invoices against purchase orders, obtains authorization and processes payments.

Accounting, Legal & Professional Support Services

Manages cash transactions, prepares bank deposit slips, and evaluates bank accounts to ensure tax compliance. Oversees tax preparation, filing, and compliance for corporate, personal, and payroll taxes by coordinating, reviewing, and submitting required documents with accuracy and adherence to deadlines

Handles accounting responsibilities, including general ledger maintenance, preparation of financial reports, and monitoring cash flow to support informed decision-making.

Coordinates the processing of payroll for salaried, hourly and contract employees (where applicable) and distributes cheques accordingly.

Maintains detailed records of all transactions, ensuring that all entries are up-to-date and accurate.

Reconciles credit card statements on monthly basis, following up with credit card holders for backups and flag any exceptions.

Ensures compliance with statutory / regulatory bodies and maintains necessary registrations, renewals, reporting and filing requirements.

Oversees the maintenance of corporate records and minute books and supports the preparation of annual documents for filing.

Relationship Management & Personal Support

Facilitates communication and relationship-building by acting as a liaison between key stakeholders.

Runs personal errands and manages personal tasks as needed, providing day to day varied support to the Owner.

Qualifications

A minimum of five (5) years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant (with a focus on bookkeeping, tax and legal compliance).

Experience in a Hospitality Management role, or other related roles with transferable skills is considered an asset.

Post-secondary education in administration, bookkeeping, hospitality or related field is an asset.

A valid class 5 driver’s license, clean drivers abstract, and operational vehicle are required.

A valid Canadian passport with the ability to travel both domestically and internationally, on an as required basis.

Ability to maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect boundaries.

Highly competent in software applications, specifically Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Apple products.

Highly organized with excellent time management skills with the ability to set, commit to and meet deadlines.

Service-oriented, proactive, self-starter with an excellent attention to detail.

Strong written and verbal communication skills, combined with solid interpersonal abilities, enable effective collaboration in diverse work environments and seamless engagement with executives, staff, and external stakeholders at all levels.

Ability to work under pressure and adapt to changing Executive and business needs.

Flexibility required with schedule availability for evenings, weekends, holidays, and additional hours.

For more information : https : / / briefs.mullingsgroup.com / position / confidential-canada-ea-1 /