Contracts manager Jobs in Ottawa, ON

Location: Ottawa, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Bid Manager

Ottawa, ON - Hybrid

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR

• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program

• Required to obtain and maintain a Security Clearance at the NATO Secret Level

Position Summary

We have a current vacancy Bid Manager who supports the development of high‑quality bids and proposals for prospective customers. In this role, the Bid Manager coordinates inputs from functional teams and assists in organizing bid activities throughout the development process. Under the guidance of senior Bid or Capture leadership, the LR08 Bid Manager ensures that bid documents comply with internal processes and are prepared for required reviews and approvals.

Key Areas of Responsibility

According to the approved applicable Bid process, to the winning strategy, cash mandate, and to the Bid organisation:

• Contributes and ensures the coordination of all Work Package Manager (WPM) activities for the preparation of the bid and the initial project baseline which will be transferred to the Project Manager:

• Source Data for the future project (Proposal, Contract, …)

• Requirements Baseline for the future project (Technical and Non Technical Requirements…)

• Execution Baseline for the future project (WBS, OBS, PBS, RAM, Master schedule, Resource planning, Estimate Pack and cash profile, Risks and Opportunities Register, Initial Plan(s) ..)

• Justification for the future project (Compliance Matrix, Solution Justification)

In support of the Capture Leader and with Sales Manager and Account Manager if relevant:

• Participates in the implementation of Cash mandate decided at Gate 1 and in the negotiations with the Customer

• Contributes analysis to and supports the offer/contract terms of all the necessary conditions (including requirements relating to the payment plan (deliverables, cash in / out, partial payment terms…)

• Finalizes the best contract possible in accordance with the Cash and negotiation mandates decided by Senior Management respectively at Gate 1 and Gate 2

Essential Functions:

• Coordinate activities of a multi‑disciplinary team to support timely development and submission of bids and proposals.

• Assist the Capture Lead and Business Leads in developing bid strategies and communicating them to contributing teams.

• Collect and organize required inputs from functional teams; review for completeness.

• Support adherence to company bid processes and help prepare materials for internal approvals.

• Assist with scheduling and preparation for Gate 1 and Gate 2 reviews.

• Maintain positive working relationships with internal stakeholders.

• Identify risks or gaps and escalate to senior Bid Managers.

• Participate in process-improvement working groups as assigned.

• Support departmental special projects as directed.

Minimum Qualifications

• University degree and/or equivalent experience.

• A minimum of 3 years of experience in bid/proposal development or related coordination roles including the following:

  Customer Requirements Identification and Compliance Strategy – Experienced

  Bids and Projects Governance – Intermediate

  Bid Scope, Schedule and Resource Management – Intermediate

  Bid Production of the Cost Estimate Pack – Intermediate

  Bid Organization and Planning – Intermediate

  Risk and Opportunity Management – Intermediate

  Proposal content development – Expert

• Prior experience presenting technical and non-technical information to senior leadership on a regular basis

• Strong organizational skills with a detail minded outlook

• Demonstrated experience writing professional documents that are legal and accurate

• Ability to collaborate effectively and adapt to shifting priorities.

• Excellent communication skills / Fluent in English.

Preferred Qualifications

• Prior experience in complex, global matrixed organizations

• Exposure to engineering environments

• Demonstrated contract management experience

• University degree in a STEM field.

• Experience supporting Government of Canada RFP responses.

• Experience drafting or coordinating technical proposals.

• French

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Special Position Requirements

Schedule: 40 hours per week

Physical Environment: Hybrid position – which is a mix of working from home and 3 days onsite (in office, at customer site or on-board ships alongside in harbour)

Travel: Occasional domestic or international travel may be required

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $100,000 - $125,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave.

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.