Clerk typist Jobs in Smithers bc
Last updated: 1 day ago
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Legislative Clerk
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CITY FURNITURE (FORT NELSON)BC, CALegislative Clerk
City of TerraceBC, BC, CAN1 day ago
Salary
CAD34.92 hourlyJob type
- Full-time
Job descriptionCompletion of Grade 12 or equivalent. Completion of an Administrative Assistant Certificate or similar post-secondary education from a recognized institution. Minimum five years' related experience or an equivalent combination of education and experience. Considerable knowledge of parliamentary procedure, the Local Government Act, the Community Charter, Freedom of Information and Protection of Privacy Act and Records Management practices. Proficiency with Microsoft Office, especially Outlook, Word and Excel and ability to operate standard office equipment. Accurate typing speed of 55 w.p.m.. Strong interpersonal skills and demonstrated ability to develop and maintain positive working relationships with internal and external contacts, as well as the ability to deal tactfully and effectively with elected officials, staff, and the public. Must possess a high degree of accuracy and attention to detail, strong organizational skills, and be able to work well under pressure and multi-task activities to completion under tight deadlines with minimal supervision. Ability to interpret legislation, bylaws, policies and regulations. Excellent oral and written communication skills along with strong problem solving and analytical abilities. Valid Class 5 BC Driver's Licence.
DEFINITION :
Under the direction of the Corporate Officer, develops, implements and coordinates effective secretarial, clerical and administrative procedures for the Administration Department, including Corporate Services, Human Resources, and Economic Development.
EXAMPLES OF WORK PERFORMED :
- Provides a high level of customer service to the public in handling a variety of enquiries and requests for service.
- Handles confidential materials related to City business and personal matters with the utmost discretion and is required to always maintain strict confidentiality.
- Prepares and reviews correspondence, reports, memos, brochures, bylaws, forms, invoices, lists and other material related to departmental business.
- Prepares agendas and coordinates supporting documentation as required.
- Assists with Freedom of Information Requests as required.
- Assists in preparing bylaws, policies and procedures, and a variety of routine and non-routine correspondence.
- Assists in identifying and locating files and historical records as required.
- Ensures that items are accurately documented, and that matters receive follow-up in a timely manner.
- Conducts research on local government legislation, issues and policies as requested by the Corporate Officer.
- Maintains and archives Department filing systems and assists in establishing new filing systems as required.
- Schedules and arranges meeting space, sets up tables, chairs, supplies and equipment for meetings.
- Receives, sorts and distributes incoming mail.
- Assists with the planning and organization of various City-related events.
- Provides back-up as required to the Executive Assistant as needed, including drafting agendas and taking minutes for Council and Committee of the Whole meetings, and attends these meetings as required.
- Other related duties, as required.
MINIMUM TRAINING AND EXPERIENCE :
The above statement is a general description of the principal functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.