Clerical assistant • east york on
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Job Description
Position Summary
Brookfield is seeking a Legal Assistant to support the Legal Team within Brookfield Manager. The ideal candidate is a detail-oriented, proactive self-starter with a high level of professionalism and discretion. This role requires the ability to work effectively in a fast-paced environment, interact with staff at all levels, and remain flexible, resourceful, and efficient under pressure.
Responsibilities
Legal document management and preparation with strong proficiency in MS Office, Adobe Acrobat and Litera (including advanced formatting of Excel, PowerPoint, Word documents including track changes and comments)
Assisted with records administration tasks, including filing, organizing, and maintaining electronic and physical documents
Calendar management and scheduling
Participate in ad hoc office operational projects as required (for example, documentation management and coordination of signing of documents)
Expense report receipt tracking and report submission
Legal Tracker (Serengeti) matter openings
Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors
Manage incoming correspondence, including email, telephone and mail
Assist team members with work overflow during busy periods, absences, holidays, etc.
Travel booking and coordination of Legal team and board members as required
Qualifications & Requirements
3-5 years' experience in a law firm or the legal department of a large public company/in-house group preferred
Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines
Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization
Excellent communication (verbal and written)
Proficient in MS Office, including Word, Excel, PowerPoint and Outlook
Experience with Concur is a plus but not required
Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset
Knowledge of minute books and closing books, is an asset
Overtime as needed
Salary Range: $60,000 - $75,000 CAD
Position Opening Reason:
New Position
