Additional Information:
For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!
Northern Lakes College has the following temporary position available:
Administrative Assistant, Director, Human Resources Reference #NLC-2267
Salary: $51,852 to $63,624 per year
Location: Slave Lake
May 27, 2026, to December 15, 2027
Qualifications:
- Office Administration Certificate, Business Administration Certificate, or related field
- One to Three (1-3) years of related experience
- Strong computer skills in MS Office (Word, Excel, Outlook)
- Must provide a clean criminal record check
- A valid Class 5 driver’s license
- A combination of education, training, and experience may be considered
Assets:
- Experience in a Human Resources environment
Nature and Scope of Work:
Reporting to the Director, Human Resources, this position is responsible for supporting various Human Resources (HR) functions and programs. This position involves handling time-sensitive tasks and highly confidential information with discretion and professionalism.
Duties and Responsibilities:
Recruitment Support
- Track recruitment data and documents on spreadsheets; following up on missing documents as necessary
- Prepares, schedules, and organizes meetings for interviews
- Prepares interview package for hiring manager
- Ensure documents are up to date and available for hiring manager
- Assists in onboarding new employees by providing commencement documents and obtaining signatures for payroll and benefits
- Assist with criminal record checks
- Assist in updating the recruitment and selection manual as directed by the Director, Human Resources
- Providing back up or assistance within the recruitment unit to ensure timely hiring of positions
- Send out employee announcements and career opportunities
- Posting job opportunities on the website and advertisements to agencies when required
- Assist with the recruitment of the Work Study Program
- Work as a team with other HR staff to actively promote retention of employees through new employee onboarding and orientation to the College
Human Resources Support
- Assist with updating and formatting the appropriate HR policies, procedures, and regulations
- Assist with salary surveys and compile statistics
- Responsible for ensuring the organizational chart is up to date
- Attending meetings, setup of agenda packages, completion of meeting minutes, and follow-up on action items, when required
- Research other post-secondary institutions or legislation as requested by the Director, Human Resources
- Assist the Assistant Director, Human Resources with day to day operations relating to payroll and benefits
- If required, assist the Executive Director with negotiations, compiling statistical information, researching legislated regulations such as Employment Standards Code, etc.
- Assist the department with paperwork and letters as required
- Liaisons with managers when required
Administrative Support
- Reconciliation of accounts including tracking the department expenses, verifying coding, assisting with forecasting, and completing monthly credit card reconciliations
- Maintain excellent customer services for both internal and external stakeholders
- Assist with letter writing
- Process drivers’ abstract requests
- Process business card requests
- Records management
- Reconciliation of Blue Cross
- Preparation/assistance of highly confidential correspondence including preparation of termination paperwork
- Responsible for general office duties including answering telephone, ordering supplies, filing, photocopying, and incoming/outgoing mail
- Organize and maintain paper and electronic filing system
- Coordination of travel arrangements for the department
- Assist with the Annual General Meeting
- Other related duties as required
Skills/Knowledge:
- Exemplary interpersonal skills with an ability to work effectively and cohesively with others
- Able to work independently and as part of a team applying a high-level ability of creative and or problem-solving skills
- Advance level of written, verbal, listening, and communication skills
- Strong organizational skills
- Strong time management skills, prioritizing workload, and meeting deadlines
- Ability to work with sensitive and confidential information by exercising tact and diplomacy
- Strong ability in comprehending different systems and operations, with a strong willingness to learn
- Excellent customer service and organizational skills
- Ability to work in a fast-paced environment
Contacts (Internal and External):
- Northern Lakes College Staff
- External vendors for supplies and advertising
- Job applicants
Successful candidates must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.
Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted
- Competitive salaries
- Vacation time ranging from three to eight weeks
- Excellent health and dental benefits
- Life and disability insurance
- Pension plans with employer contributions
- Comprehensive employee and family assistance program
- Professional development opportunities
