Administrative assistant Jobs in North Battleford, SK

Join to apply for the Administrative Assistant - Casual role at Saskatchewan Indian Institute of Technologies (SIIT) .

Established in 1976, the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post‑secondary institution recognized under provincial legislation, granting authority to award certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually and serves over 6000 clients through our nine Career Centres across the province. SIIT plays a significant role in Saskatchewan's economic future and invites you to contribute while building your career.

Nature and Scope

The Administrative Assistant focuses on administration and client support institute‑wide. This position will promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

On a call‑in, as needed, the Administrative Assistant is responsible for providing reception, clerical and administrative support while maintaining a high degree of accuracy and careful handling of confidential and sensitive information. The Administrative Assistant plays a key support role in ensuring seamless business operations and the professional presentation of the Institute. This position provides additional support as required. The range of accountabilities for this role includes, but is not limited to :

• Greet and interact with clients and visitors in a timely, professional and pleasant manner; determine the nature of visitors' business and provide appropriate information.
• Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required.
• Manage the front office, including opening and closing the office by following applicable procedures, and maintain a clean atmosphere of the main floor area, lounge, and front reception.
• Coordinate logistics of meeting requests, including booking rooms, setting up and taking down technology requirements, catering, refreshments, travel and accommodation as required.
• Receive, sort, send mail, courier packages and faxes.
• Ensure compliance with administrative procedures, records management, records destruction and file maintenance (physical and electronic).
• Purchase and maintain adequate supply levels as required such as general office and coffee supplies.
• Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures.

Required Qualifications and Experience

Successful completion of a business certificate or diploma combined with one year of relevant reception and administrative experience. Prior experience working with Microsoft Office suite is required with a minimum typing speed of 55–60 wpm. Must be prompt, reliable, and exhibit excellent oral and written communication skills, coupled with a high level of confidentiality. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset.

Required Competencies

Flexible & Adaptable; Effective Communication; Relationship Building; Results Oriented; Client Focus; Attention to Detail.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Higher Education

Battleford, Saskatchewan, Canada

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