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Part-time Administrative assistant Jobs in Newmarket, ON

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Administrative assistant • newmarket on

Last updated: 4 days ago

Assistant manager

Vaco by HighspringNewmarket, Ontario, Canada
Permanent

Our client is a labour union in North America.They are looking for a Assistant manager to join their team!.Clear succession path within the finance team.High-impact role with visibility to executiv...Show more

 • Promoted

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Bradford, ON, Canada
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ...Show more

 • Promoted

Physiotherapy Assistant

Arvan Rehab GroupAurora, Ontario, Canada
Part-time
Quick Apply

We are currently looking for a Physiotherapy Assistant (PTA) for a Long Term Care client in.Working under the direct or indirect supervision of the Physiotherapist, our assistants will work in clos...Show more

Assistant Drill Operator

Atcost DrillingGormley, Ontario, Canada
Full-time
Quick Apply

The Drillers Assistant is a crucial part of the 2 person drilling crew, responsible for supporting the day to day operation of the drilling rig including operation, mobilization, de-mobilization, m...Show more

Remote Data Entry Clerk

FocusGroupPanelAurora, Ontario, Canada
Remote
Part-time

Work From Home, Entry Level Data Entry Clerk As A Research Participant.We are looking for people who want to work remotely from home.You'll need an Internet connection and a mobile device or comput...Show more

Care Support Assistant UN - Temporary Part Time Days - 30hrs - For 6 months

2656 6th LineBradford, ON
Part-time
Quick Apply

Min(as per collective agreement).This posting is for an existing vacancy.At Sienna you won’t just fill a position; you will build lasting relationships with residents.Join us in a role where knowin...Show more

Physiotherapist - Aurora

TherapiaAurora, Ontario, Canada
Full-time

Founded in 2015, Therapia is redefining physiotherapy by delivering care directly to patients' homes.Guided by our mission to deliver high-quality, personalized care that meets people where they ar...Show more

early childhood assistant

Simcoe Street Montessori School IncNewmarket, ON, CA
Permanent

Secondary (high) school graduation certificate.Assess the children's development in order to prepare a learning plan tailored to his needs.Assist co-workers in housekeeping and cooking duties.Bathe...Show more

administrative assistant

Imas Electric Inc.Newmarket, ON, CA
Permanent

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Administrative assistant and secretarial science, general.Coordinate the flow of information within...Show more

Data Architecture & Governance Advisor - Spanish Required

Cuso InternationalNewmarket, Ontario
Permanent

This Volunteer Placement is Located in:.Please submit a Spanish Resume and Statement of Interest.Open to Canadian Citizens and Permanent Residents of Canada only.This volunteer placement offers a u...Show more

 • Promoted

Nanny Wanted - Ft Nanny/Housekeeper To Begin In September 2026. 2 Girls 7 & 10. Must Have License, Car An Asset.

CanadianNanny.caNewmarket, Ontario, Canada
Full-time

We are a busy, welcoming family looking for a reliable and caring nanny/household assistant to support our two girls (ages 7 and 10), starting in September.This role is a mix of childcare and light...Show more

 • Promoted

legal assistant

Maple Future Inc.East Gwillimbury, ON, CA
Permanent

Experience: 1 year to less than 2 years.Coordinate the flow of information.Open and distribute regular and electronic incoming mail and other material.Schedule and confirm appointments.Record and p...Show more

Amanda looking for a babysitter or nanny in Newmarket

SitlyNewmarket, CA
Part-time

We are a busy, welcoming family looking for a reliable and caring nanny/household assistant to support our two girls (ages 7 and 10), starting in Sept 2026 This role is a mix of childcare and house...Show more

 • Promoted

therapy assistant - medical

Total Health PharmacyNewmarket, ON, CA
Permanent

Hours: 30 to 40 hours per week.Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Experience: 1 year to less than 2 years.Health services/a...Show more

Assistant Manager

MoxiesNewmarket, ON, CA
Full-time

Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team.You will have the opportunity to lead ...Show more

Sales Assistant

COBS BreadAurora, ON, CA
Full-time
Quick Apply

Great Place to Work® Certified.Demand for COBS Bread is unprecedented in this time of need, and we are hiring sales team members to help serve our community.Nothing is more important to us than the...Show more

Housekeeper Wanted - Love Dogs? Join Us As A Housekeeper & Personal Assistant!

Housekeeper.comAurora, Ontario, Canada
Full-time

Location: Toronto, Ontario Compensation: $2,500/month (includes private accommodation, utilities, and Wi-Fi) Bonus: Additional pay for Mandarin-speaking candidates Type: Full-time, live-in/live out...Show more

 • Promoted

administration analyst

John Eek and Son Ltd.Bradford, ON, CA
Permanent

Heures de travail: 40 hours per week.College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Implement new administrative procedures.Review and evaluate ne...Show more

Accounts Receivable - Cashier Associate

Mier Human Capital MoreoverYork Region, ON
Full-time

Job Title: Accounts Receivable - Cashier Associate .Work Model: Days A Week In Office / Hybrid.This posting is for an existing vacancy.Accurately apply cheque payments for lease and loan accounts o...Show more

People also ask
Assistant manager

Assistant manager

Vaco by HighspringNewmarket, Ontario, Canada
4 days ago
Job type
  • Permanent
Job description
About the Company
Our client is a labour union in North America. They are looking for a Assistant manager to join their team!

Why Work Here
  • Clear succession path within the finance team
  • High-impact role with visibility to executive board
  • Relaxed, non-micromanaged environment
  • Benefits: Full health, dental, short & long-term disability (100% employer-paid)
  • Pension: 29% employer-funded (very strong plan; defined contribution structure)
About the Opportunity
  • Perform detailed account reconciliations and maintain accurate lead sheet tracking.
  • Prepare ad-hoc reports and analysis to support leadership decision making.
  • Oversee accounts receivable tracking and ensure timely follow-up and reporting.
  • Support office operating budgeting processes, including preparation, monitoring, and variance analysis.
  • Prepare cost reporting and cost breakdowns for internal and external stakeholders.
  • Maintain contract renewal tracking and ensure timely updates and documentation.
  • Assist with month-end and year-end close processes.
  • Contribute to the development and improvement of financial processes and internal controls.
  • Complete HST reconciliations and ensure accurate, timely CRA remittances.
  • Track and pay vendors through the organization’s electronic payee banking system.
  • Prepare, issue, and track cost, sharing invoices for external partners.
  • Manage and reconcile the charitable trust associated with the annual golf tournament.
  • Review and reconcile monthly gas receipts for approximately 100 staff members.
  • Track and reconcile grievance trust activity.
  • Assist with audit preparation, including developing audit schedules and supporting documentation.
About You
  • CPA designation or near completion of CPA certification (final stages strongly preferred)
  • 5–8 years of relevant accounting experience in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Strong proficiency in Microsoft Excel, including advanced functions.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Demonstrated ability to work independently and collaboratively within a team.
  • Strong analytical capabilities and the ability to interpret complex financial data quickly.
  • Experience in unionized, non-profit, or membership-based organizations (asset but not required).
  • Familiarity with financial systems, Quickbooks, ERP platforms, Power BI or reporting software.
  • Experience improving or documenting internal controls and accounting processes.
Salary Range
$105,000 - $115,000 / year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #474124

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.