Part-time Administrative assistant Jobs in Fredericton, NB

Closing Date : January 30, 2025 at 4 : 00 PMOffice of Experiential EducationThe Office of Experiential Education is an integral part of UNB Centre for Learning Futures that supports UNB's online programming through its UNB Online unit, innovative teaching and learning approaches through its Transformative Teaching and Learning unit, and community-based language, leisure and arts programming. The Office of Experiential Education provides support to ensure that every UNB student has the opportunity to engage in experiential learning during their degree, assists in creating more inclusive learning environments and embracing Indigenous knowledges, and supporting the holistic and transformational development of students in all learning environments.WHAT WE OFFERFull-time | One-year Term | Fredericton or Saint John| Hybrid or On-CampusUNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options.Standard Work Hours : Mon - Fri | 8 : 15 am - 4 : 30 pm | 36.25 hours per weekSalary Range : $47,261 - $59,076 per annumYOUR FOCUSReporting to the Director of Experiential Education, the Experiential Administrative & Financial Coordinator will work closely with members of the OEE team to promote the goals and strategic plan of the office and the University by managing relationships with external partners who provide funding for these opportunities, processing the financial transactions for the office, and supporting the reporting requirements to internal and external stakeholders.Manage and process financial transactions for the Office of Experiential Learning including accounts receivable / payable.Track and analyze financial data; prepare comprehensive financial reports; process invoices; prepare and process all financial forms relating to the OEE.Coordinate the applications and disbursement of funding to students, faculties, and external partners.Liaise with federal and provincial funding programs to process funding applications.Support the Director of OEE in the development of annual operating budgets and annual application to PETL for Future New Brunswick and Future Wabanaki fundingAcquire working knowledge of the annual budgets, account codes, and cash flow documents. Maintain and process financial records, as well as travel and expense claims.Maintain a database that tracks experiential learning opportunities and the use of FutureNB / Future Wabanaki funding; and supports all reporting requirements for external and internal partners.Liaise with UNB Financial Services, People & Culture, Student Awards, and other offices on campus to process funding applications and ensure UNB financial policies are upheld.Develop and maintain operational procedures and documentation for OEE.Support the Director, Office of Experiential Education with office-wide project coordination.Support the Director and Platform Specialist with reporting for internal and external stakeholders.Ensure complete confidentiality with respect to all matters including budget, salary, and personnel matters.Work with the Director and staff in the Office of Experiential Education on implementation plans, developing and adhering to timelines, budgeting, deliverables, milestones, and reporting.Maintain and organize files for the OEE.Update and maintain the OEE internal Sharepoint site and external website.Provide administrative support for the Office of Experiential Education, and adjacent committees, as required.Manage flow of email inquiries in OEE's general mailbox.WHAT YOU BRINGBachelors degree in a relevant field.Familiarity with UNB Financial procedures would be an asset.2-3 years of experience in higher education, experiential learning, or student affairs and services is beneficial.Experience working and communicating with a wide variety of partners / clients.Demonstrated experience in customer service.Equivalent combination of education and experience will be considered.Additional StrengthsHighly observant, dynamic, and authentic in your work.Accuracy, good judgment, and ability to exercise initiative are critical.Strong interpersonal and communication skills required.Ability to build and maintain productive working relationships with all stakeholders.Flexible, able to prioritize and able to manage competing priorities.Able to perform in a fast-paced work environment with new challenges daily.Excellent organizational and time management skills.Ability to work independently and collaboratively in a team environment, virtually and in-person.Proven record of achieving project goals on time and produce deliverables of a high quality.Proficient with Microsoft 365 applications.About University of New BrunswickThe University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2025 and one of Atlantic Canada's Top Employers for 2024.UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.Other InformationWHY CHOOSE UNB?UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.PROFESSIONAL & TECHNICAL STAFF UNION (PTSU)This position is part of the PSAC, Local 60551 employee group and falls under the PTSU Collective Agreement.COMMITMENT TO EQUITY, DIVERSITY & INCLUSIONThe University of New Brunswick and PSAC / PTSU Local 60551 are committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.We thank all who apply; however, only those selected for an interview will be contacted.