Administration manager Jobs in Oshawa, ON

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Based out of Oshawa’s Tribute Communities Centre , and reporting to the General Manager, the Director of Finance and Administration will be responsible for the accounting, business, and Human Resources functions at The Tribute Communities Centre. The Director of Financeand Administration is an in-office position that will be responsible for preparing the monthly financial statements and all aspects of full cycle accounting including but not limited to budget preparation, AP / AR, variance analysis, event settlements, reconciliations of accounts, and payroll.

This role pays an annual salary of $110,000-$125,000 CAD and is bonus eligible.

Benefits for Full-Time roles : Health, Dental and Vision Insurance, Pension matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until September 5, 2025.

About the Venue

The Tribute Communities Centre is Durham Region’s premiere sports and entertainment centre that is home to the Oshawa Generals as well as over 100 events each year. The venue has recently been approved for a multi million dollar upgrade that will see its capacity increased and amenities improved.

Responsibilities

• Responsible for all general accounting functions, including general ledger, accounts receivable, accounts payable, and facility rental revenue recognition.
• Responsible for all financial matters relating to the Facility Operation (including leases) and Management Agreement as well as the agreement with the tenant teams including but not limited to the Oshawa Generals.
• Responsible for payroll for all salaried and hourly employees.
• Monitor accounts receivable and assist other departments with follow up of overdue balances.
• Reconcile bank statements and prepare bank deposits as necessary.
• Complete required Federal and Provincial Government periodic returns accurately and within strict adherence to due dates as imposed by legislation.
• Record all business transactions, process accruals and adjustments, reconcile accounts, and prepare monthly financial statements.
• Monitor accounts payable to ensure that purchases and expenditures are within budget and in accordance with Oak View Group policies.
• Keep abreast of federal, provincial and municipal developments, and any laws or policies that may affect the financial operation of the organization.
• Complete fiscal year-end adjustments.
• Ensure insurance requirements are being met.
• Coordinate the annual budget process and present before all stakeholders.
• Responsible for Human Resource Functions including policies, records, and requirements.
• Hire, train, direct, and supervise the Staff Accountant, Finance Assistant, and Administrative Assistant.
• Prepare for and be the lead contact in the annual audit.
• Execute event invoicing and liaising with the events team to record deposits / settlements.
• Perform other duties as assigned by The General Manager.

Qualifications

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

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