Admin • medicine hat ab
Turnaround Administrative Assistant | Contract | Alberta (On-Site) We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaro... Show more
Turnaround Administrative Assistant | Contract | Alberta (On-Site) We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaround Admin to support the team.
This is a hands-on role where you will support our upcoming Empress North Turnaround, located approximately 100KM from Medicine Hat, Alberta.
The position will be based out of Plains Empress 6 Plant, 5 days per week.
Duration: Till Nov 2026.
Completing Job plan Binders after reviewed and completed by management.
Data entry into Maximo.
Daily support to all TA group personnel with data entry and admin as needed.
Ordering stationery/consumables for TA group.
Organizing Job packs according to areas and WO#’s alphabetically.
Send in any IT requests required by Plains/contractors.
Host all team meetings online, assisted by meeting creator.
Onboarding and orientation tracking and compliance for all staff and contractors Badge creation and tracking for all contractors Timesheet validation against Gallagher Collection of Timesheets and circulate for signature.
Schedule tracking for all contractors and staff Coordination of hot shots and deliveries.
Manage TA gifts and swag.
Validation of burn rate against actual headcount.
Tracking of all consumables and provide lists for reorder on a weekly basis.
Be the single point of contact for all IT and hardware requirements.
Be the scribe for designated meetings.
Responsible to order and fill meals as required.
Working knowledge of MS office Familiarity with Maximo is considered an asset.
Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
High attention to detail and analytical thinking.
Cleared criminal history (background) and satisfactory reference checks Powered by JazzHR