Admin assistant Jobs in Mirabel, QC

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Main Functions

Reporting to the Sales Director, Americas, the Sales Assistant, Americas will be primarily responsible for the administrative and logistical follow-up of a portfolio of clients in collaboration with account managers, working alongside the current sales assistant.

Responsibilities :

• Support account managers in the daily follow-up of their customer orders to ensure customer satisfaction and smooth deliveries :
• Produce and issue purchase orders, shipping documents, and invoices.
• Confirm orders with internal collaborators (multiple factories).
• Follow up on orders in production and inform the sales team.
• Update and distribute weekly customer reports.
• Maintain the file of customer logistics specifications.
• Assist account managers during customer visits : book conference rooms and meals, prepare presentation materials, etc.
• Collaborate with various internal departments (QA, QC, logistics, etc.) for various requests.
• Collaborate with account managers for accounts receivable management.
• Support sales team members in sending marketing documentation (specifications, various certificates, design formats for pouches, cases, etc.).
• Participate in various sales team meetings.
• Enter complaints into the complaint database.
• Update monthly customer forecasts in the Lallemand computer system (Cognos).
• Prepare and produce work materials for budget preparation by account managers and enter them into Cognos.
• Provide necessary assistance in the absence of a colleague.
• Participate in all other related tasks.

Technical skills

Required

An asset

Personal abilities

Required

An asset

Organization

Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 5,000 people working in more than 45 countries on 5 continents.

Lallemand Health Solutions specializes in the production of probiotics intended to serve the agri-food, parapharmaceutical, and pharmaceutical industries. With its manufacturing processes adhering to the highest standards of quality, the company provides probiotic strains that help millions of people improve their health and well-being.

On top of its extensive portfolio of ready-to-use probiotics (Lacidofil, Probiokid, Probio'Stick, Protecflor), the Health Solutions branch also tailor-makes unique formulas to respond to clients' unique needs. This process employs the Harmonium, Lafti, or Rosell strains.

The Lallemand Health Solutions team enjoys a stellar reputation, as one of the only companies that is authorized to produce the S.boulardii strain. Whether in North America, Europe, or Asia, your next pro-fessional challenge awaits you at Lallemand!

Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Sales and Business Development

Industries

Food and Beverage Manufacturing

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