Adjointe administrative Jobs in Ottawa, ON

JOB POSTING – Full-time Administrative Coordinator

The position is open to both internal and external candidates.

The Ottawa Birth and Wellness Centre (OBWC) is a midwife-led birth and wellness centre located in southeast Ottawa that offers a broad range of maternal and infant services to birthing people, newborns, and their families. These services include prenatal care, labour and delivery, educational programs, and wellness services.

We are looking for a versatile administrative professional who is able to juggle competing priorities, has a keen eye for detail, enjoys finding solutions to problems, and working independently as part of a small team of dedicated staff members.

The Centre’s Administrative Coordinator is the first point of contact for clients, families, and members of the public, seeking information about the Birth Centre and its services.

The Administrative Coordinator provides administrative support and reception services including responding to inquiries, day-to-day facilities management, governance support, communications, assisting with financial management, managing room bookings and set-up, and providing support for events at the OBWC.

Education, Training and Experience

• Excellent communication skills in French and English ( bilingualism required );
• High school education or equivalent (required). College or other post-secondary training in a related discipline would be considered an asset;
• Minimum two years’ work experience in an office or similar environment;
• Proficient in the use of a variety of software including MS Office suites, database applications, online meeting software;
• Proficient with general office technology, including hardware;
• Familiarity and experience with QuickBooks Online or other accounting software;
• Familiarity with web platforms and other social media and communication tools would be an asset;
• Knowledge and experience in health care or not-for-profit / public sector organizations a strong asset;
• Current Police Record Check (may be acquired after hiring).

Competencies and Skills

Standard hours will be Monday to Friday, 8 : 30am to 4 : 30pm , with occasional evenings and after-hours responsibilities. Work location is the Ottawa Birth and Wellness Centre on Walkley Road. Salary for the position is $42,000 annually with a competitive extended benefits program, including an RRSP matching program.

For a detailed job description , please see the following pages.

All applications must include a resume and cover letter that includes the candidate’s suitability for the position and level of bilingualism.

Deadline for Applications : Monday, April 28, 2025 at 5pm. Position is expected to start immediately.

Apply by email only : [email protected]

The Ottawa Birth and Wellness Centre is committed to employment equity.

Only applicants selected for an interview will be contacted. Thank you for your interest.

Job Description

POSITION TITLE : Administrative Coordinator

PROGRAM : Ottawa Birth & Wellness Centre (OBWC)

REPORTS TO : Manager of Operations

JOB SUMMARY

The Administrative Coordinator is an integral member of the OBWC team. They will provide administrative support that contributes to the delivery of high-quality services to midwives, their clients, and the public.

RESPONSIBILITIES

1. General Administration

2. Facilities Management

3. Financial Management

4. Clients Records Management

5. Corporate Records Management and Information Technology

6. Events, Governance, and Meeting Management

7. Communications and Stakeholder Engagement

Job Types : Full-time, Permanent

Pay : $42,000.00 per year

Benefits :

Schedule :

Language :

Work Location : In person

Application deadline : 2025-04-28

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