Accounts payable supervisor Jobs in Ajax, ON

About the Opportunity

• Review, verify, and process vendor invoices and employee expense reports

Ensure proper coding of invoices in accordance with the chart of accounts

Maintain Up to date vendor master and ensure timely payments in accordance with payment terms

Reconcile accounts payable transactions and assist in monthly closing processes

Manage company credit card process and reconciliations

Monitor aging reports and respond to vendor inquiries regarding payments

Support internal and external audits by providing required documentation and explanations

Maintain compliance with financial policies, procedures, and internal controls

Collaborate with procurement and finance teams to streamline payment processes

Ensure timely respond to all AP inquiries

Prepare, post and send payment batches for different pay methods – EFT and cheques

Follow up on all discrepancies and overdue invoices and process adjustments as required

Prepare bank, credit card reconciliations. Journal entries.

Assist with month-end

Complete periodic reconciliation between AP to General Ledger

Responsible for funders report when assigned

Conduct expense analysis when required

Assist in the organization’s claim process

Comply with internal accounting and reporting procedures

Provide guidance to other Accounts Payable Staff

Other office administrative and clerical support where required

About You

Bachelor’s degree in Accounting, Finance, or a related field (preferred).

5+ years of experience in senior accounts payable or a similar accounting role.

Experience in a non-profit or charitable environment is preferred but not essential.

Proficient in accounting software (Microsoft Dynamics NAV, Workday is an asset)

Proficiency in Excel (intermediate level)

Strong attention to detail, accuracy, and organizational skills.

Knowledge of general accounting principles and internal controls.

Excellent communication and problem-solving skills.

High level of critical and logical thinking and reasoning to identify underlying principles and facts.

Ability to meet deadlines, multi-task and set work priorities in a fast paced and highly demanding environment.

Experience in liaising, communicating with all levels of internal and external personnel with a customer service emphasis.

Salary Range

$63,000 - $68,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #461047.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.