Accounts payable clerk Jobs in Nanaimo, BC

VIU welcomes applications for the regular full-time role of  Specialist , Accounts Payable.

As an integral part of the Accounts Payable team, you will compile, organize, and process financial information relating to the proper recognition and payment of VIU's financial obligations. This position will work at our Nanaimo campus.

Key Responsibilities :

• Adhering to a strict payment schedule, process Accounts Payable transactions in accordance with GAAP and AP guidelines.
• On an ongoing basis, use judgment and make decisions using experience, education and best practices to properly identify the treatment of various transactions flowing through the AP ledger including prepaid expenses, accruals and holdbacks.
• Manage information attached to transactions in a confidential manner.
• Process AP transactions in accordance with all AP guidelines and external reporting requirements. Apply working knowledge of PST, GST and WCB obligations and self-assessment requirements. Analyze, investigate, and resolve errors and anomalies in transaction batches that have both reporting and financial impacts including taxes and other self-assessed remittances.
• Manage and organize bulk data for analysis and reconcile supporting documentation to calculated balances.
• Initiate and respond to internal and external requests for information pertaining to AP and purchasing card-related issues.
• Accurately process large volumes of work for sustained periods to support the weekly payment schedule.
• Track and analyze expenditures and reallocate as necessary for accurate reporting on Statement of Financial Information.
• File, archive, and maintain storage of records.
• Communicate with students, staff, vendors, educational institutions, and government agencies as required.
• Participate in special projects and contribute to additional department efficiencies as determined by the AP Manager.

Required Qualifications :

Pay Level :

CUPE 9 : $32.84 per hour

Information for Applicants :

Learn more about this role and apply online by January 29th, 2025.

Note :

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University is a comprehensive teaching university with over 13,000 students across three campuses. VIU proudly fosters student success, strong community connections and meaningful collaborations by providing access to a wide range of programs, from academic undergraduate and master’s to industry-responsive trades and vocational training.

VIU is pleased to offer employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan that takes the worry out of retirement. As part of the VIU campus community, you will work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

The VIU community acknowledges and thanks the Snuneymuxw, Quw’utsun, Tla’amin, Snaw-naw-as and Qualicum First Nation on whose traditional lands we teach, learn, research, live and share knowledge.