Accounting assistant Jobs in Oshawa, ON

About the Company

Our client is a leading real estate company. They are looking for a Senior Manager, Accounting who will be responsible for adding value to the company’s staff and clients through direct supervision of accounting staff to ensure accurate and timely financial information to better manage properties and budgets,

The Senior Manager, Property Accounting will utilize leadership and decision-making qualities in the continuous improvement of processes, proper training, development, and mentoring of property accounting staff to transfer knowledge, create a positive work environment and develop solid skill sets.

Why Work Here

• Collaborative Teams: While corporate environments vary by branch, peer-to-peer relationships are highly rated. Coworkers are frequently described as approachable, knowledgeable, and easy to work with.
• Fostering Belonging: The Company has dedicated, employee-led Employee Resource Groups (ERGs) equipped with independent operating budgets to promote global diversity, equity, and inclusion.
• Tuition Assistance: the company actively sponsors ongoing professional development, training designations, and internal education funding. Inconsistent promotion paths and limited vertical mobility.
• Promotional Opportunities – the company is always looking at opportunities to promote people from within (within a short time frame)

About the Opportunity

Direct Supervision of 3 – 4 Property Accounting Staff

• Supervise the day-to-day activities of property accounting staff to ensure the efficient operation of all properties under management

• Responsible for timely and accurate completion of annual activities such as property budgets, cash flow forecasting, final operating cost recovery adjustments, annual property taxes, and property audits

• Responsible for timely and accurate completion of monthly activities including month ends, cash flows, and monthly reporting

• Review of monthly and annual property accounting activities to ensure that desired results are achieved according to deadlines, GAAP, and client policies/requirements

• Responsible for conflict resolution and decision making when required

• Liaise with property site staff, leasing staff, other members of management and clients to ensure they are receiving responsive service as well as provide assistance and advice as necessary

• Lead property accounting support for value-add and due diligence initiatives across the assigned portfolio, partnering closely with Property Management, Investment Management, and Acquisitions teams.

Planning and Monitoring

• Plan and monitor timelines for due diligence assignments and value-add initiatives, ensuring accurate and timely delivery while balancing existing monthly and annual reporting cycles.

• Manage staff workloads to ensure fairness and that all the company’s client needs are met in a timely manner

• Ensure that all client and staff requests are met through delegation and monitoring

Value-Add, Due Diligence and NOI Creation

• Apply a property accounting lens to the review of historical financial statements, general ledgers, rent rolls, leases, operating expenses, tenant recoveries, accounts receivable, accounts payable, capital expenditures, and balance sheet items.

• Prepare, review, and validate in-place, run-rate, budgeted, forecast, underwritten, and stabilized NOI for both new acquisitions and existing properties.

• Review acquisition and investment models to validate the underlying accounting data, lease assumptions, recovery structures, operating expenses, and other inputs supporting projected NOI.

• Develop NOI bridges that clearly explain changes between historical results, current performance, budgets, forecasts, underwriting assumptions, and stabilized operations.

• Identify and quantify adjustments relating to occupancy, contractual rent steps, free-rent periods, leasing activity, bad debt, tenant recoveries, non-recurring expenses, capital versus operating costs, and other property-specific items.

• Partner with Asset Management and Property Management to identify value-creation opportunities, assess their potential financial impact, and monitor the realization of NOI improvements.

• Maintain due diligence schedules and issue logs that clearly document identified risks and opportunities, financial impacts, assumptions, required actions, ownership, and resolution status.

• Communicate key due diligence findings and property performance opportunities to senior management, clients, and other stakeholders in a clear and commercially relevant manner.

Lease and Recovery Review

• Lead detailed reviews of leases, lease amendments, abstracts, rent rolls, accounting system configurations, and tenant billings to confirm the accuracy and completeness of property-level revenue.

• Review key lease provisions, including base rent, contractual rent steps, free-rent periods, percentage rent, operating cost recoveries, property tax recoveries, caps, exclusions, base-year provisions, gross-up clauses, administration fees, and proportionate-share calculations.

• Identify discrepancies between executed lease terms, lease abstracts, accounting records, rent rolls, recovery calculations, and tenant billings.

• Quantify the financial impact of lease or billing discrepancies and oversee the implementation of required corrections.

• Review operating cost and property tax recovery pools to ensure expenses are appropriately classified, allocated, and recoverable in accordance with lease terms.

• Analyze recovery performance to identify under-recoveries, over-recoveries, non-recoverable costs, missed billing opportunities, and areas requiring process or system improvements.

• Identify opportunities to improve recovery structures, tenant billing accuracy, and the overall recoverability of property operating costs.

• Work with Leasing, Lease Administration, Property Management, and accounting staff to ensure new leases and amendments are accurately reflected in the accounting system and tenant billings.

• Support tenant audits, recovery disputes, and reconciliation inquiries by ensuring that complete schedules, lease support, calculations, and explanations are available.

Training, Devevopment, and Continuous Improvement

• Responsible for ensuring existing and new staff members receive appropriate level of training for systems and procedures including monthly and annual activities

• Responsible for being a resource for staff to come to for guidance and direction

• Responsible for performance management and ensuring that property accounting staff continue to develop and utilize skills that are necessary to complete job responsibilities

• Develop technical, analytical, and communication skills of property accounting staff through targeted and focused review of monthly and annual files and constructive feedback

• Responsible for continuous improvement of property accounting staff and policies and procedures

• Develop staff capabilities in lease review, recovery analysis, and NOI creation to support value-add and due diligence assignments

• Support and Assist Controller

• Assist in the overall management of the accounting team including planning, monitoring, and communicating any issues that require management input

• Assist in staff motivation and celebration as well as ensuring that a positive work atmosphere is maintained

• Identify and analyze problems and take decisive action if an appropriate solution is achieved

• Provide input on staffing requirements and issues

• Take on special projects as delegated including process improvements and senior management requests

Other Duties

• New property set up, analysis, and follow up of outstanding issues as required

• Full understanding of all property specific processes and upkeep of pertinent information relating to specific properties

• Input / feedback for improving procedures and initiating quality and efficiency enhancements

• Efficient and effective communication, in a professional manner, with all the company’s employees and clients

About You

• CPA, MBA in progress
• Manager with 5+ years of strong property accounting experience, ideally within a large commercial or retail portfolio.
• Complex recoveries
• CAM
• Taxes
• Large tenant populations
• Commercial and/or retail properties
• Property accounting
• Yardi

Salary Range

$130,000 - $140,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #307149

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.