Real Estate Executive Assistant

This role is for an experienced and enthusiastic Real Estate Executive Assistant fluent in real estate support.

We are a high-performing real estate team based in Vancouver, and we’re looking for a full-time, in-person Real Estate Executive Assistant to help lead and elevate our internal operations. This is a key strategic role that supports a dynamic team by overseeing all administrative, transaction, marketing, client care, and operational functions.

We’re searching for a proactive, detail-oriented Executive Assistant who can take charge of managing and optimizing our day-to-day operations. In this leadership-focused position, you will guide and support all areas of the business - from administration and marketing to client care and general operations - ensuring our realtors can stay focused on sales and relationship building. You’ll also serve as the central point for systems management, team accountability, and overall operational continuity.

Bonus items that motivate and set us apart:

• Confidential hiring process
• Competitive wages
• Paid vacation
• Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)

$65,000 - $70,000 yearly + bonus structure

• CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
• Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
• Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
• Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
• Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
• Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

• Minimum 2 years of experience in real estate operations or team management
• Valid BC driver's license and reliable vehicle
• Strong leadership and supervisory skills
• Excellent organization, delegation, and follow-up habits
• Experience managing multiple team members and projects simultaneously
• Able to take initiative and anticipate needs before they arise
• Strong communicator who thrives in a fast-paced, collaborative environment
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"

I am a dedicated Negotiation Specialist with a meticulous eye for detail and a genuine passion for client care and seamless logistics. Protecting my clients’ interests - Both legally and strategically - Is a responsibility I take to heart. At the same time, I strive to bring clarity, confidence, and even a little joy to every step of the process.