Administrative Assistant

Administrative Assistant – Reception Focus

Location : 544 Columbia Street, New Westminster, B.C., V3L 1B1 (3‑minute walk from Columbia Skytrain Station)

Salary : $21.50 per hour

Schedule : Monday through Friday, 40‑hour work week (Full‑time Temporary until incumbent returns)

Employment Type : Temporary

Seniority Level : Entry level

Position Summary

Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior‑level administrative support to Directors and Managers. Screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings, composes correspondence, and assists in maintaining file and office systems as well as a clean and efficient workspace. The position is exempt from the Union.

Responsibilities

• Demonstrated communication skills both verbal and written
• Ability to manage high workload with multiple priorities
• Ability to work during significant level of interruptions
• Excellent planning and organizational skills
• Proven ability to write correspondence on a variety of topics
• Demonstrated ability to research and analyze, investigate and resolve issues and recommend solutions
• Statistical and purchasing knowledge is beneficial
• Demonstrated ability to operate related equipment including advanced proficiency with personal computers, database management, spreadsheet development and Microsoft programs
• Employees are expected to remain alert and attentive during working hours (sleeping during shifts is not permitted)
• Responsible for complying with and contributing to all aspects of health and safety program

Qualifications

Job Function

Administrative. Industry – Non‑profit Organizations.

Closing Date

Applications accepted until December 2, 2025 at 5 : 00 pm.

Equal Employment Opportunity

Lookout Housing and Health Society is committed to empowering people from different races, genders, ages, religions, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply to foster an inclusive environment.

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