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administrative assistant
administrative assistantL’Institut canadien de Québec • Québec, QC, CA
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administrative assistant

administrative assistant

L’Institut canadien de Québec • Québec, QC, CA
Il y a plus de 30 jours
Type de contrat
  • Permanent
Description de poste
  • Durée de l'emploi: Permanent
  • Langue de travail: Français
  • Heures de travail: 35 hours per week
  • Education:
  • Expérience:

    • Education

  • Secondary (high) school graduation certificate

    • Work setting

  • Associations and non profit organizations
  • Library

    • Tasks

  • Open and distribute mail and other materials
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • Receive payments
  • Process credit cards, vouchers and other payments
  • Perform receptionist duties
  • Perform front desk duties
  • Perform general clerical duties
  • Order supplies and maintain inventory
  • Perform administrative tasks
  • Oversee the receiving, sorting, routing and delivery of mail
  • Organize mail by address and load into mail bag
  • Order materials and stock
  • Order office supplies
  • Office management
  • Maintain inventory of supplies
  • Balance and deposit cash
  • Arrange for shipping, receiving and storage
  • Photocopy and collate documents for distribution, mailing and filing
  • Greet customers
  • Organize and maintain inventory
  • Deliver messages, reports, requisitions and specimens between departments
  • Organize process of incoming and outgoing mail
  • Distribute mail to appropriate recipients or departments

    • Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Accounting software
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail

    • Transportation/travel information

  • Public transportation is available

    • Work conditions and physical capabilities

  • Ability to work independently
  • Attention to detail

    • Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus

    • Screening questions

  • Are you authorized to work in Canada?
  • Are you available to start on the date listed in the job posting?
  • Do you have experience working in this field?
  • Do you meet the language requirements listed in the job posting?

    • Experience

  • 1 year to less than 2 years

    • Employment terms options

  • Day

    • Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan

    • Financial benefits

  • Group insurance benefits
  • Life insurance
  • Pension plan

    • Long term benefits

  • Long-term care insurance
  • Maternity and parental benefits

    • Other benefits

  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Subsidised public transportation
  • Parking available
  • Travel insurance
  • Wellness program

    • Support for persons with disabilities

  • Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities

    • Support for newcomers and refugees

  • Participates in a government or community program or initiative that supports newcomers and/or refugees

    • Support for mature workers

  • Applies hiring policies that discourage age discrimination
  • Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
  • Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)

    • Supports for visible minorities

  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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Administrative assistant • Québec, QC, CA