Accounting Administrator

Our client is a successful public company with global operations and an industry leader in the industrial linen and laundry sector. They are looking for an Accounting Administrator to join their team in Montreal.

The Accounting Administrator performs a variety of accounting and administrative duties. The primary focus of this role is on day-to-day full-cycle accounting with responsibilities including accounts payable (AP) and accounts receivable (AR), producing financial statements, and conducting ad-hoc analysis and reporting. The position also includes administrative tasks such as answering phone calls and supporting day-to-day accounting operations.

Key Responsibilities:

Accounts Payable:

• Review, enter, and process AP invoices for payment.
• Ensure accuracy and compliance of clerical and arithmetic records.
• Maintain departmental records and organize invoices; update vendor and contractor information in the system.
• Respond to vendor and contractor inquiries regarding payment matters.

Accounts Receivable:

• Prepare AR invoicing to clients, ensuring adherence to client reporting requirements.
• Post payments to the system and reconcile remittances upon receipt.
• Maintain AR aging reports and follow up with customers regarding payment status.
• Prepare and send customer statements of account.
• Track service level agreement changes and reconcile with client-issued purchase orders.
• Perform monthly bank reconciliations.
• Process monthly recurring journal entries.
• Assist in the monthly financial close process.

Administrative Duties:

• Answer and direct phone calls professionally.
• Provide administrative support to the accounting team, including data entry, filing, and record-keeping.

Ideal Candidate:

• Education/Experience: College or university education in payroll/accounting or a related field. Minimum 1-2 years of experience in payroll and accounting functions for both salaried and hourly employees.
• Technical Skills: Proficient with accounting software and Microsoft Office Suite.
• Time Management: Excellent organizational skills, with the ability to adhere to deadlines and respond quickly to urgent situations.
• Communication Skills: Effective communication skills, working with internal and external stakeholders in accounting functions.
• Language Skills: Strong French language skills with basic proficiency in English as necessary for some general communication, though perfect English is not required.
• Work Environment: In-office role, requiring teamwork and collaboration with colleagues in a professional setting.
• Employer paid benefit plan.
• Extended health care, vision care, dental care, life insurance and disability insurance.