Practice Manager (Legal Assistant) – Corporate / Commercial & Real Estate

Practice Manager (Legal Administrative Assistant)

Corporate / Commercial & Real Estate
Victoria, BC
Salary Range: $62,000–$78,000 + bonus & benefits

About Our Client

Our client is a well-established, forward-thinking law firm with a strong presence in Victoria. They are known for their collaborative culture, high standards of client service, and commitment to empowering their administrative professionals as integral members of the legal team.

The Opportunity

Our client refers to their legal assistants as Practice Managers, reflecting the elevated level of responsibility, ownership, and involvement they have in the firm’s success. Practice Managers are deeply embedded in files and workflows, supporting lawyers not only administratively, but strategically—helping manage timelines, coordinate transactions, and ensure an exceptional client experience.

This role will support lawyers in a Corporate / Commercial and Real Estate practice, working closely with legal and business teams to keep complex matters running smoothly. While the firm supports a hybrid work model, some in-office presence will be required based on business needs.

Key Responsibilities

Legal & Transaction Support

• Drafting legal documents from precedents and client instructions
• Supporting business transactions and real estate closings
• Assisting with routine corporate transactions with paralegal support
• Conducting due diligence searches and preparing summaries
• Preparing forms and liaising with finance regarding trust transactions
• Coordinating signing appointments and closing logistics
• Preparing closing checklists, packages, and closing books

Administrative & Client Support

• Revising documents based on lawyer mark-ups
• Document formatting, assembly, scanning, and filing
• Assisting with client intake and ongoing client requests
• Tracking outstanding deliverables, signatures, and deadlines
• Managing scheduling, couriers, and other day-to-day coordination

Practice & Team Support

• Anticipating next steps and proactively supporting lawyers
• Helping ensure internal procedures are followed
• Creating and improving processes to streamline workflows
• Supporting marketing and business development initiatives
• Identifying and implementing technology to improve efficiency

About You

You are a confident, proactive legal professional who enjoys being deeply involved in your team’s success. You take pride in staying one step ahead, thrive in fast-paced environments, and enjoy improving systems and processes.

You bring:

• Strong communication skills and professional confidence
• Excellent organizational and time-management abilities
• A detail-oriented mindset with strong document skills
• Comfort adapting to change and managing competing priorities
• Curiosity and interest in learning new tools and systems

Qualifications

• Completion of a Legal Administrative Assistant program
• 3+ years of experience in corporate/commercial law (real estate experience is an asset)
• Practice management or paralegal training (or interest in pursuing it) is considered an asset

Compensation & Benefits

• Salary range: $62,000–$78,000 (commensurate with experience)
• Competitive bonus program
• 100% employer-paid benefits
• Additional firm perks and professional development support

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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