Elections Technical Assistant

JOB TITLE: Elections Technical Assistant

DEPARTMENT: Legislative Services

POSTING NUMBER: 106933

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary (9 Months Contract)

HOURS OF WORK: 35/ hour workweek / variable hours

LOCATION: 175 Sandalwood Parkway

SALARY GRADE: 8

SALARY RANGE: 1ST STEP: $77950.60 per annum
2ND STEP: $82063.80 per annum
JOB RATE: $86377.20 per annum

JOB TYPE: Union

POSTING DATE: December 4 2025

CLOSING DATE: December 10 2025

AREA OF RESPONSIBILITY:

Reporting to the Project Manager IT Elections as a technical member of the Election team this role is responsible to provide specialized support to ensure the technical integrity of the municipal election process. This role sets the framework and is involved in all technical decisions unique to Election project. The Technical Elections Assistant will coordinate and interact with other technical and non-technical staff to meet custom preparation and timeline requirements for the municipal election. This position also provides training to elections workers in set up of databases and equipment.

• Assist with determining and confirming strategies and technical options for hardware and software configuration and devices
• Under team direction conduct all activities related to technical aspects of the election including planning hardware options configuration building testing software application modification and security management
• Update design build test and support networks required for voting locations
• Lead testing and required automation technical modifications and accessibility of the Voters List on the Citys website
• Maintain election databases by coordinating with vendors and liaising with necessary third parties for voter notice and ballot coordination
• Work with IT resources to evaluate issues related to network connectivity including LAN/WAN and telecommunications connectivity directly impacting election requirements
• Conduct audits and set-up of proposed voting locations by visiting 150 sites to conduct technical testing; ensure all locations meet technological requirements
• Help develop training manuals and materials and deliver technical training by providing demonstrations and offering technical assistance to staff
• Set-up/take down training facility and ensure technical supplies are readily available
• Support advance voting activities including the provision of oversight for technical operations ensuring that locations are adequately equipped and providing technical support to Location Supervisors and Ward Managers
• Provide technical troubleshooting support onsite
• Maintain up to date documentation and correspondence to ensure necessary sign-offs and approvals are in place
• Participate in system testing and mock elections
• Update maintain and create where necessary processes as they relate to election specific activities including technical documentation and support
• Liaise with consultants vendors equipment manufacturers and engineering/support staff concerning election related equipment configuration technical support and maintenance as directed.
• Update and maintain the election inventory for devices peripherals and other communication equipment such as cellular devices (modems SIM cards)
• Create digital copies of Voters List for candidates
• Participate in data analysis using GIS information the Voters List locations Voters List Management System Elections Ontario and other data sources and databases.
• Set-up and participate in internal/external job fairs and candidate information sessions
• Use of effective resource and expense management at all times to meet corporate policies and guidelines.
• Participate in and support other election duties as required both technical and non-technical.

SELECTION CRITERIA:

EDUCATION:

• High school (Grade12) graduation plus an additional program of over one year and up to two years in Computer Science Computer Programming Technology or equivalent.

EXPERIENCE:

• Over two (2) years up to and including four (4) years experience in a technical support environment preferably in both public or unionized environment
• Municipal election experience is an asset

REQUIRED LICENCE CERTIFICATION:

• Must possess a valid Ontario G drivers licence.

OTHER SKILLS AND ASSETS:

• Knowledge of Municipal Regional Provincial and Federal Governments and applicable legislations; including departmental and council proceedings is an asset
• Vehicular transport required for possible location inspections transport of equipment to offsite election locations via personal vehicle.
• Experience in the support of client-server software and/or browser-based solutions databases and computer hardware complimented by a demonstrated understanding of network technologies TCP/IP and MS Office suite of products.
• Demonstrated ability to diagnose and troubleshoot software hardware network communication problems and to work with databases and software applications.
• Ability to lift and carry heavy boxes and equipment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology. LI-AA

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporations Modernizing Job Evaluation project this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Hybrid until January 5 2026.

If this opportunity matches your interest and experience please apply online quoting reference #106933 by December 10 2025 and complete the attached questionnaire. We thank all applicants; however only those selected for an interview will be contacted. The successful candidate(s) will be required as a condition of employment to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey please select prefer not to answer as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity equity and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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