Administration Support Personnel Team

RECRUITMENT PROCESSES WILL COMMENCE JANUARY 2026

Administrative Support Personnel Team - Flex Support - 2 to 3 positions

• Administration Office
• Executive Team
• HR Department

• Serve as the first point of contact for the Manager/Executive; when assigned.
• Provide comprehensive administrative and clerical support including correspondence filing photocopying and faxing.
• Maintain organized filing systems for financial and general documentation.
• Respond to information requests and provide backup reception coverage when required for coverage.
• Assist with event planning and coordination including scheduling registration and communication with staff.
• Arrange travel accommodations and event registrations when required.
• Prepare meeting packages record and distribute meeting minutes and track action items to ensure timely completion.
• Manage program inventory and ensure timely delivery of materials.
• Perform data entry maintain employee databases and distribute updated staff lists.
• Support other administrative tasks and special projects as assigned.

• Minimum of post secondary education in Business Administration or related field
• Must have a minimum of 3 years experience in working in an Indigenous service delivery organization
• Must have computer literacy proficient level of computer skills and knowledge of Microsoft Office
• Must demonstrated experience in HRIS systems
• Must be able to work as a positive team member or independently when needed
• Must have highy proficient communication skills: written and verbal
• Conflict resolution skills and/or problem solving
• An understanding of relevant policies and procedures
• Proven experience in administrative or clerical roles.
• Strong organizational and time-management skills.
• Ability to handle sensitive information with discretion.
• Event planning or coordination experience is an asset.

• Office-based with occasional travel for events or meetings.
• May require flexible hours during peak periods or special events.

• Critical thinking and decision-making skills
• Effective verbal listening and written communication skills
• Computer skill including the ability to operate computerized accounting spreadsheet word-processing and data programs at a highly proficient level
• Stress& time management skills

• Competitive base salary and full benefits including dental health disability and life insurance.
• 8 annual personal wellness days and 3 annual cultural days to honor your well-being and heritage.
• Retirement savings matching supporting your financial well-being.
• Flexible work arrangements with the opportunity to travel throughout the province.
• The opportunity to be part of a purpose-driven organization making a difference in the lives of Indigenous people.