Executive Assistant

An established and growing construction services organization, well-respected in Western Canada, is seeking a highly skilled Executive Assistant to support its CEO, executive leadership team, and Board. This position requires a proactive and exceptionally organized professional with a service mindset, who can thrive in a dynamic, deadline-driven environment.

Key Responsibilities :

• Provide direct administrative support to senior executive team members, including scheduling, calendar management, travel coordination, and expense reporting.
• Coordinate logistics and material preparation for Board and Board Committee meetings (scheduling, agendas, minutes, distribution of materials, attendance tracking, refreshments, AV, etc.).
• Draft, proof, and manage correspondence, memos, reports, and filings on behalf of the executive team.
• Foster a welcoming and professional environment for internal staff and visitors to the corporate office.
• Ensure smooth operations of corporate office services, including liaising with vendors, maintenance requests, and supporting internal relocations.
• Organize and execute company-wide and executive-level events (e.g., board meetings, holidays, annual reports).
• Oversee and support the work of an administrative / front desk professional.
• Maintain strict confidentiality on all Board, executive, and company matters.

Required Qualifications :

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013355350 in all correspondence.

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