Payroll and HR Specialist

Job Description

Job Description

Salary : $60,000-$75,000

Division / Dept : CG Wellington

Job Title : Payroll and HR Specialist

Location : Hybrid (Cambridge, Arthur, Drayton, Woodstock, and Guelph)

Report to : Strategic HR and OD Manager

Salary Range : $60,000-$75,000

Purpose OF ROLE

The Payroll & HR Specialist is responsible for the accurate and compliant administration of multi-jurisdiction payroll across several company locations, with some union payroll responsibilities for the organizations single unionized entity. This role ensures high-quality payroll processing, reporting, and adherence to legislative and internal requirements.

In addition to payroll, the role supports HR operations including onboarding, HR data maintenance, benefits administration, and HR project coordination. The position contributes to ongoing improvements of payroll and HR systems, processes, and documentation.

Key responsibilities and accountabilities

Payroll (Primary Focus)

• Administer full-cycle payroll for multiple companies and provinces using ADP, including one unionized group, ensuring accurate application of collective agreement provisions (wage grids, premiums, shift premiums, overtime rules, etc.).
• Ensure end-to-end payroll accuracy across all employee groups, including wage adjustments, job changes, leaves, statutory requirements, and retroactive calculations.
• Prepare and submit government remittances and statutory filings including T4s, T4As, ROEs, and all year-end reporting.
• Maintain accurate and compliant payroll and employee records, ensuring timely updates to employee data, positions, compensation, and status changes.
• Reconcile payroll accounts, statutory deductions, benefits, RRSP / retirement contributions, union dues (for the unionized entity), and all payroll-related liabilities.
• Investigate, research, and resolve payroll discrepancies; deliver professional, timely payroll support to employees and managers.
• Monitor changes in federal and provincial payroll legislation, taxation, and employment standards; recommend and implement updates to payroll processes, documentation, and controls.
• Apply thorough knowledge of ESA, Workers Insurance Boards, and OHSA obligations related to payroll, including statutory leaves, vacation entitlements, notice, premiums, and WSIB earnings calculations and reporting requirements.
• Ensure compliance with CRA rules for taxable benefits, pension adjustments, RRSP administration, and employer contributions.
• Generate, analyze, and interpret payroll and workforce reports to support HR, Finance, and leadership decision-making.
• Support benefits and retirement plan administration, including enrolments, changes, premium reconciliation, taxable benefits, and coordination with benefit providers.
• Own and maintain the HRIS (ADP / BambooHR), ensuring configuration accuracy, data integrity, and opportunities to optimize payroll technology.
• Support compensation strategy and planning activities, including market data collection, salary benchmarking, pay equity work, and preparation of compensation recommendations and documentation.

HR Administration & Support (Secondary Focus)

HR Projects & Process Improvement

QUALIFICATIONS AND REQUIREMENTS :

NOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as

deemed necessary to meet the ongoing needs of the organization.