Job Description
Job Title: Receptionist/Office Services AdministratorGreet and direct visitors, providing excellent front-line service.
Answer and route incoming calls, emails, and e-faxes.
Manage mail, courier services, and distribution of incoming correspondence.
Oversee meeting room bookings, set-up, and clean-up.
Coordinate refreshments and catering for meetings.
Maintain organized and clean common areas including the kitchen and lobby.
Manage daily operations of the office and liaise with property management.
Oversee supply inventory and place orders for office and kitchen needs.
Process and track invoices, assist with petty cash, and monitor overhead costs.
Coordinate with vendors and service providers for office equipment and services.
Maintain internal contact lists and assist other departments with clerical tasks.
Collaborate with administrative teams in other locations to align best practices.
Organize internal staff events such as social gatherings, charitable initiatives, and wellness activities.
Assist in planning large-scale corporate events including holiday parties, town halls, and more.
Diploma in Business Administration or a related field.
2–4 years of experience in a professional office setting.
Strong interpersonal, verbal, and written communication skills.
Demonstrated ability to provide excellent customer service.
Highly organized with strong attention to detail and time management.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Reliable, discreet, and able to manage confidential information with integrity.
Receptionist/Office Services Administrator • Toronto, ON
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