Receptionist/Office Services Administrator

Job Description

Job Title: Receptionist/Office Services Administrator
Location: Downtown Toronto - fully onsite 5 days
Start Date: ASAP
Duration: Contract until October 12th - possible extension
Hours: 8am until 4.30pm
About the Role
Our client, a respected organization in the real estate and development sector, is seeking a proactive and personable Receptionist and Office Services Administrator to support their downtown Toronto office. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the face of the company while managing a wide range of administrative and office support functions.Key ResponsibilitiesReception Duties:

• Greet and direct visitors, providing excellent front-line service.

• Answer and route incoming calls, emails, and e-faxes.

• Manage mail, courier services, and distribution of incoming correspondence.

• Oversee meeting room bookings, set-up, and clean-up.

• Coordinate refreshments and catering for meetings.

• Maintain organized and clean common areas including the kitchen and lobby.

Office Administration:

• Manage daily operations of the office and liaise with property management.

• Oversee supply inventory and place orders for office and kitchen needs.

• Process and track invoices, assist with petty cash, and monitor overhead costs.

• Coordinate with vendors and service providers for office equipment and services.

• Maintain internal contact lists and assist other departments with clerical tasks.

• Collaborate with administrative teams in other locations to align best practices.

Event Support:

• Organize internal staff events such as social gatherings, charitable initiatives, and wellness activities.

• Assist in planning large-scale corporate events including holiday parties, town halls, and more.

Qualifications

• Diploma in Business Administration or a related field.

• 2–4 years of experience in a professional office setting.

• Strong interpersonal, verbal, and written communication skills.

• Demonstrated ability to provide excellent customer service.

• Highly organized with strong attention to detail and time management.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Reliable, discreet, and able to manage confidential information with integrity.