Accounts Payable Administrator

Maritime Paper Products LP is a dynamic and team-oriented company. We believe that hiring the best people results in superior packaging and stronger relationships with our customers. With broad capabilities, including in-house graphic and structural design, plate-making, and manufacturing for retail-ready display, we provide excellence in packaging solutions to our clients. Our facilities are located in Dartmouth, NS, Moncton, NB, Mount Pearl, NL and Summerside, PE. We are honored to be a member of Canada Best Managed Companies.

We are currently recruiting an Accounts Payable Administrator for our Dartmouth, NS location. This is an in-office position.

Reporting to the Controller, the Accounts Payable Administrator is responsible for the full-cycle accounts payable process including invoice receipting and entry, vendor and employee payments. This also extends to streamlining processes, ensuring compliance with internal policies, and the timely completion of the month-end and year-end activities.

The ideal Accounts Payable Administrator is capable of self-directed learning, attentive to detail, and has exceptional organizational and time management skills that allow them to work quickly, as well as accurately, in a results-oriented environment. They will have the ability to work both individually and as part of a team, while always demonstrating a positive and enthusiastic attitude. You excel at interpersonal relations and are comfortable reaching out to a variety of stakeholders at all levels of the business.

Key Responsibilities :

• Ensure the timely and accurate processing of all purchase invoices arising from both third-party vendors and other related companies.
• Confirm third-party invoices are matched with a purchase order where required by company policy and that any discrepancies are addressed in a timely manner.
• Route third-party invoices for internal approval and ensure transactions are approved in accordance with company policy.
• Make sure that all employees' expenditure claims are approved and supported in line with company expense policies.
• Set up new vendors in the accounting system with appropriate approval documents and supporting information.
• Process payments according to vendor terms and company policies
• Contact and follow up with vendors, employees, and approving managers regarding issues with documentation.
• Ensure material accounts are reconciled to vendor statements for the month-end closing process.
• Back up and assist teammates in various other accounting functions, including accounts receivable, and general office administration
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external vendors.

Required knowledge and training includes :