Administrative Secretary 2

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard / reception, word processing, data entry, processing and / or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away / coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard / receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Education (Degree / Diploma / Certificate)

Qualifications and Skills