Office Administrator

Overview

Who we are: At Upper Canada Products, we’re a leading North American distributor of specialty wood products, committed to professionalism, care, and creating spaces that enhance lives and the health of the planet. Founded on integrity and belonging, we’ve built an organization where your contributions matter.

Position: Logistics Coordinator

Location: Mississauga

Employment Type: Full-time, Onsite

Compensation Range: $50,000 - $58,000

Vacancy: This posting is for an existing, currently open position.

Responsibilities

• Coordinate inbound and outbound trucking, including LTL shipments.
• Track all inbound purchase orders and coordinate with vendors to book delivery appointments.
• Prepare, review, and maintain shipping documentation (BOLs, packing slips, customs documentation as required).
• Negotiate spot rates and support quarterly contract rate negotiations.
• Arrange local vendor pickups in collaboration with the Purchasing team.
• Coordinate internal transfers between divisions.
• Review and validate vendor order confirmations (including lumber mills), with the ability to expand this function.
• Communicate with lumber mills to confirm product readiness dates.
• Book and track container shipments with CP and CN Rail.
• Track lumber direct shipments, distribute tallies, and process invoices.
• Support additional administrative duties as assigned.
• Maintain vendor paperwork files.
• Other office admin duties as assigned.

What Makes You Stand Out

• Bachelor’s degree in business or related discipline or equivalent experience is an asset, not a requirement.
• Ability to build and maintain strong working relationships with internal and external partners.
• Good problem solving and analytical skills.
• High level of confidentiality dealing with sensitive information.

Why Join Upper Canada Forest Products?

• People First Culture: We stand proudly for our people, supporting success through career advancement, continuous learning, and a collaborative environment.
• Competitive Rewards: Enjoy competitive pay, comprehensive family benefits, tuition reimbursement, and programs designed to support not only you but your family as well.
• Growth & Innovation: Join a company that champions innovation and sustainability—where your ideas drive progress and help shape the future.
• Purpose-Driven Work: Our mission is simple: Deliver the Difference to our customers when they need it, by people who know and care. Every role here makes a real impact on our customers and local communities.

AI Usage & Disclosure

This recruitment process may involve the use of artificial intelligence (AI) or automated tools to assist in screening, assessing, or selecting candidates.