Office Manager

Company Description

Xcite Tech is a Canadian Medical Aesthetic Technology distributor based in Kitchener, Ontario. We offer an extensive range of premium energy-based devices and pre & post-op products to clinical practices. Our globally sourced portfolio of complementary products provides customers with powerful and profitable systems and solutions in the market.

Role Description

Xcite Tech is seeking a detail-oriented Office Manager to join our team in a full-time role. As an Office Manager, you will be responsible for overseeing the day-to-day administrative, operational and financial functions of the office and providing support across various departments. This position offers the opportunity to integrate all segments of the business with vast exposure and growth potential in a highly competitive industry.

Responsibilities :

• Manage operational function of the office, supplies, inventory, equipment and systems
• Manage Bookkeeping including invoicing, bank reconciliations, credit card management and expense reporting
• Coordinate and schedule meetings, appointments and travel arrangements for executive team
• Assist in Human Resources functions including hiring and onboarding of new employees, benefit administration and payroll processing
• Handle communication and processing of payments with vendors and clients
• Support the sales team with order processing, quotes, invoices, and proposal preparation.
• Support the Marketing & Sales teams in coordinating industry events
• Provide clerical support including data entry, document preparation and filing
• Answer and direct phone calls and emails with professionalism and efficiency
• Work with teams across the organization to ensure a collaborative, cohesive and rewarding team environment

Qualifications

If you are a proactive individual with a passion for administration tasks and working to unite a growing organization we encourage you to apply. Only those selected for an interview will be contacted. Please let us know if you require accommodation.